POSITION SUMMARY
We are seeking an experienced and detail-oriented Senior Payroll & Benefits Specialist to join our team. This is a Full-time, position, reporting to the Chief Financial Officer. The ideal candidate will be responsible for overseeing the entire payroll process, ensuring compliance with all applicable regulations, and managing the administration of employee benefits. This role requires a high level of accuracy, excellent organizational skills, and the ability to handle confidential information with integrity. Additionally, the role will support both bargained (union) and non-bargained payrolls, manage complex scenarios in the healthcare sector, and assist the CFO with budgets and reporting (sunshine list).
KEY RESPONSIBILITIES
- Efficiently manage and process bi-weekly payroll for approximately 200 employees, ensuring timely, accurate, and complete payments.
- Maintain and update payroll records for all employees, including new hires, terminations, deductions, benefits, and tax withholdings.
- Administer employee benefits programs, including health insurance, retirement plans, and other taxable and non-taxable perks.
- Ensure compliance with federal and provincial wage laws and best practices.
- Reconcile payroll output reports and prepare employee statutory and non-statutory remittances (EHT, Pension, United Way, Union Dues, WSIB, Extended Health Benefits, RRSP, etc.).
- Resolve payroll discrepancies and respond to payroll-related inquiries from employees and management.
- Prepare and file necessary tax documents and reports with the CRA.
- Collaborate with HR and finance departments to ensure seamless payroll and benefits processes.
- Oversee year-end processes, including tax form preparation and distribution (T4, T4A, and T2200 forms).
- Prepare all payroll journal entries for CFO review and approval.
- Manage vendor relationships related to payroll and benefits administration.
- Participate in the implementation and optimization of payroll and HRIS systems.
- Provide guidance, training, and support on payroll and benefits-related matters to employees.
- Other duties as assigned.
QUALIFICATIONS
- Education: Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or a related field.
- Experience: Minimum of 3-5 years of experience in payroll and benefits administration.
- Certifications: Professional certifications such as Certified Payroll Professional (CPP), Certified Benefits Professional (CBP), or Professional in Human Resources (PHR) can be highly desirable.
- Technical Skills: Proficiency with payroll software (e.g., Dayforce), Human Resource Information Systems (HRIS), and ERP systems (QuickBooks, NetSuite, SAGE) would be an asset.
- Knowledge: In-depth knowledge of payroll processes, tax regulations, benefits administration, and compliance requirements.
- Analytical Skills: Strong analytical and problem-solving skills.
- Attention to Detail: High degree of accuracy and attention to detail.
- Communication Skills: Excellent verbal and written communication skills.
- Time Management: Ability to manage multiple tasks and meet deadlines.
- Project Management: Experience in managing or participating in payroll and benefits projects or implementations.
- Customer Service Orientation: Strong focus on providing excellent service to employees and addressing their inquiries.
- Industry Knowledge: Experience in the healthcare sector and supporting both union and non-union payrolls is highly desirable.
