ABOUT THIS CAREER OPPORTUNITY
Black & McDonald's Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
The FMO Administrative Assistant is located in Downtown Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:
- Entering timesheets
- Processing expenses
- Assisting in proposal preparation
- Purchase orders
- Ordering material and supplies
- Document controls
- Change order controls
- Requesting subcontractor PO's from legal department
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Order office supplies, service office equipment and arrange for servicing in the case of major repairs
- Other duties as required
COMPETENCY REQUIREMENTS
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Teamwork and Collaboration
- Values and Respects Others
- Well-rounded understanding of MS Office 365
EDUCATION REQUIREMENTS
- High School Diploma
- Degree or Diploma in Office Administration or related would be considered an asset
WORK EXPERIENCE REQUIREMENTS
- 5 years in an office environment in an administrative role. Administrative experience in the construction sector considered an asset
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Due to many mandatory vaccination requirements on our client sites, the successful candidate will be required to provide proof of full vaccination prior to hire.
Proficient knowledge and understanding of:
- Organization and time management
- Work well under pressure
- Meet all deadlines
- Ability to multitask
Proficient user of:
- MS Office (Word, Excel, Project)
- Strong Excel and JD Edwards or an Oracle-based ERP system considered an asset
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
