Job description:
We are looking for a bilingual Administrative Assistant. You will play a pivotal role in maintaining the smooth operation of our office. Your responsibilities will include managing daily administrative tasks, organizing office processes, and providing support to team members. From handling communication and scheduling to document preparation and maintaining a welcoming office environment, your attention to detail and organizational skills will be essential. We are seeking a proactive individual who can thrive in a dynamic work environment, demonstrating proficiency in office software, and strong communication.
Responsibilities:
· Provide administrative support to ensure efficient office operations.
· Manage and organize office files, records, and documents.
· Handle incoming calls, emails, and inquiries, directing them appropriately.
· Schedule and coordinate appointments.
· Prepare and edit documents, reports, and presentations.
· Assist in maintaining office supplies and equipment.
· Greet and assist visitors, ensuring a positive office experience.
· Collaborate with other team members to facilitate communication and workflow.
· Assist in basic financial tasks, such as expense tracking and invoicing.
· Perform general clerical duties, including photocopying, scanning, and faxing.
· Organization of company events.
Requirements:
· Proficient in English as well as oral and written.
· Proven experience as an administrative assistant or relevant role.
· Strong organizational and multitasking skills.
· Proficient in MS Office Suite and basic office software.
· Microsoft Excel skills are an asset.
· Excellent verbal and written communication skills.
· Detail-oriented with a high level of accuracy.
· Ability to work independently and collaboratively.
· Basic knowledge of office equipment and maintenance.
· Problem-solving and time management abilities.
Job Type: Full-time
Pay: $45,000.00-$51,000.00 per year
Benefits:
Schedule:
Work Location: In person
