Front Line Work Force Inc. has over 20 years of human resource management experience, providing innovative workforce solutions to companies of all sizes, to meet the challenges of today's changing business environments and provide a level of service that reflects our commitment to excellence.
Combining the right people with our in-house assessment software technologies ensures Front Line Work Force will successfully meet all your staffing needs. Front Line Work Force accommodates a diverse and broad-based sector of staffing needs whether it's, Skilled/Unskilled Industrial Labour, or Office Personnel on a temporary, contractual, or permanent basis.
Whatever your 'frontline' requirements are, Front Line Work Force has the resources to meet all your requirements. Front Line Work Force specializes in the placement of individuals for all skilled trades, production, distribution, manufacturing, and office support personnel throughout the GTA.
Our client is a family-owned company operating throughout Canada and the United States of America, and is the storage and logistics operator for Provincial Fruit Co. Limited.
Job description Specialist, Payroll
Location: Vaughan, ON (HWY 7 & 27)
Monday to Friday 9am-5pm onsite
Salary: $65,000-75,000 / year
Purpose of Role: The Payroll Specialist is responsible for managing the accurate and timely processing of payroll, administering employee benefits, and ensuring compliance with all applicable regulations. This role involves maintaining payroll records, handling employee inquiries, and collaborating with HR and Finance teams to optimize payroll and benefits processes.
Payroll:
- Process payroll for all employees ( Approx. 400 Employees), handle payroll-related inquiries and resolve discrepancies in a timely manner.
- Review and verify payroll data to ensure accuracy before processing and ensure accurate and timely payment of wages, bonuses, and other compensation.
- Ensure accurate and timely processing of all transactions, including new hires, transfers, promotions, terminations, leave of absence, statutory holidays, deductions, Provincial and Federal taxes, garnishments, etc.
- Assist year-end payroll closing procedures, including reconciliations audit and balancing and filing all statuary required reports
- Ensure accurate, confidential and detailed administration and reporting on all required documentation (Acctg/HR/Mgmnt/Unions/CRA/EHT/Service Canada/FRO/Payroll service provider/benefit providers) by following regulations, collective agreements and company policies.
- Assist with special projects such as system upgrades, implementations, and process improvements
Benefits Administration:
- Manage employee benefit programs, including health insurance, retirement plans, and other perks.
- Assist employees with benefits enrollment, changes, and claims.
- Coordinate with benefit providers to resolve issues and ensure accurate benefits administration.
- Conduct benefits orientation for new employees and provide ongoing benefits education.
Compliance and Reporting:
- Stay informed of federal and provincial payroll and benefits regulations and ensure organizational compliance.
- Prepare and submit required payroll and benefits reports as required.
- Maintain up-to-date knowledge of changes in regulations and industry best practices.
Record Keeping and Data Management:
- Maintain accurate and confidential records related to payroll and benefits.
- Ensure employee data is up to date in payroll and benefits systems.
- Generate reports for audits, financial reviews, and other purposes as needed.
Employee Support:
- Serve as the primary point of contact for employee payroll and benefits inquiries.
- Provide guidance and support to employees regarding payroll processes and benefits options.
- Address and resolve payroll and benefits-related issues and discrepancies.
System Management and Process Improvement:
- Utilize payroll and benefits software to manage and process payroll and benefits data.
- Monitor and maintain payroll and benefits systems to ensure accuracy and efficiency.
- Identify areas for process improvements and implement best practices to enhance payroll and benefits administration.
HR Operations and Support Functions:
- May provide support as required for general HR functions, including onboarding and offboarding, orientation, policy review, compensation analysis, and payroll training.
- Provide backup support for reception, security, and loss prevention initiatives when required.
Communication and Customer Service
- Ensure thorough, effective and timely communication with the team, management, employees and external customers to ensure clarity and understanding while following regulations, collective agreements and company policies.
- Ensure effective written and verbal communications via all channels, including but not limited to reports, emails, calls, presentations, meetings, etc.
- Ensure customer satisfaction through professionalism when responding to internal and external payroll, benefit enquires and vendors.
- Respects and maintains confidentiality. Interpersonal Skills
- Demonstrate emotional intelligence (e.g., self-awareness, self-regulation/discipline, empathy, motivation, and social skills).
- Express ideas and communicate information in a clear & concise manner and actively listen to others.
- Navigate tension and conflicts between parties and offer solutions to conflict in an empathetic but not emotional manner.
What you will need to succeed : At a minimum, you will need:
- A bachelor’s degree in accounting, business administration, or a related field is preferred.
- Five (5) years of experience in payroll and benefits administration.
- Proficiency in using ADP workforce, benefits software and Microsoft Office Suite, especially Excel.
- Strong knowledge of payroll and benefits regulations, tax laws, and compliance requirements.
- Payroll designation is an asset.
- Two (2) years of general human resources experience is an asset.
Front Line Work Inc. Force provides equal employment opportunities for all applicants and employees, regardless of race, religion, gender, national origin, age, disability, marital status, or veteran status. Front Line Work Force Inc. does not us AI for recruitment. Front Line Work Force Inc. is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, provide the information in this communication or documentation about our services in a format that takes into account a person’s disability.
Job Types: Full-time, Permanent
Pay: $65,000.00-$75,000.00 per year
Schedule:
Experience:
- Payroll: 5 years (required)
- Microsoft Excel: 5 years (required)
- ADP: 5 years (required)
- Microsoft Office: 5 years (preferred)
Work Location: In person
