Payroll Administrator

Community Living Kingston and District • Full-time • Kingston, Ontario, Canada • 3m ago

Community Living Kingston and District (CLKD) is a progressive organization employing over 300 staff members who provide support to nearly seven hundred people with intellectual disabilities in the Kingston, Frontenac, Lennox & Addington, and Leeds-Grenville region. Our organization is widely respected throughout Ontario as a leader in developmental services with a long and proud history of developing inclusive programs and services. We take great pride in our culture of excellence illustrated by our accreditation with Commission on Accreditation of Rehabilitation Facilities (CARF) International, coupled with our positive work environment and excellent labour relations with our partners from Canadian Union of Public Employees (CUPE).

CLKD is seeking a candidate for the dynamic position of Payroll Administrator. This is a permanent full-time position that falls outside of the organization’s bargaining unit and reports to the Director of Finance and Administration.

Overview of Duties and Responsibilities:

Initially, the successful candidate will primarily be responsible for:

· Preparing and processing timely and accurate full-cycle payroll functions;

· Verifying, maintaining and organizing all payroll-related information and documentation;

· Calculating, processing, and reconciling statutory filings, summaries and remittances (e.g. T4s, payroll source deductions, ROE’s, WSIB, EHT, RRSP, Pension, group benefits, union dues, Garnishments, etc.);

· Administering CLKD’s group benefit plan;

· Administering CLKD’s pension plan and RRSP matching program;

· Detecting and reconciling discrepancies and ensuring receipt of appropriate supporting documentation and authorization;

Maintaining and developing CLKD’s Human Resources Information System (DayForce), and other software systems as well as preparing and running reports from those systems;
Liaising with internal and external stakeholders;
Auditing files to ensure they are current, complete, and accurate and following up to obtain additional information / documentation as needed;
Identifying and documenting processes, conducting research, and preparing reports;
Collaborating with departmental leads and finance team to maintain ongoing data integrity;
Ensuring all activities within span of control and influence operate in accordance with legislative requirements and conform to best practice standards, CLKD policy and Collective Agreement;
Completing all other duties as assigned, including cross-training with other members of the finance team. Note that these duties and responsibilities are subject to change.

Preferred Skills and Qualifications:

· Post-secondary education in a related field and National Payroll Institute (NPI) accreditation such as Payroll Compliance Professional (PCP) designation (or working towards it), or an equivalent combination of education and experience;

· A minimum of 5 years of administration, payroll and accounting related experience in human services, or a relevant combination of education and experience may be considered, preferably in a unionized work environment;

· Working knowledge and understanding of payroll and accounting processes and practices, e.g. remittances, source deductions, journal entries, general ledger structure, reconciliations, etc.;

· Proven ability to maintain professionalism, composure and tact under pressure and working to tight deadlines while resolving conflicts;

· Excellent organizational, time management, interpersonal, communication and mathematical skills;

· Strong analytical skills, accuracy, and attention to detail;

· Proficiency with technology including expertise using:

· Payroll software such as ADP, Ceridian or similar platform;

· Human Resources Information Systems (HRIS), to manage/integrate payroll and HR data;

· Time and Attendance systems, including troubleshooting to ensure accuracy in payroll;

· Spreadsheet software, including advanced skills in Microsoft Excel or Google Sheets for data analysis, reporting, and reconciliation purposes;

· Formulas, pivot tables, and macros within various software programs, to streamline payroll processes;

· Financial software such as Sage 300, Quickbooks or similar platforms, to align payroll data with financial records as well as to perform payroll-related financial analysis and reporting.

· Ability to customize and configure payroll and other software to meet CLKD's specific needs;

· Proficiency with database maintenance including skills in querying databases for reporting and data validation purposes;

· Ability to create, customize, and interpret payroll and related reports to support decision-making;

· Capability to train employees on using payroll and related software systems as well as providing technical support and troubleshooting assistance for payroll-related issues;

· Experience in a position with a wide range of responsibilities that involve a high level of integrity, confidentiality, sound judgement, adaptability, collaboration and multi-tasking is a requirement;

· Demonstrated core competencies in the following areas: advocacy, problem solving & decision making, facilitating growth & development, valuing equity, diversity & inclusion, strategic thinking, championing change & innovation, building relationships, inclusive leadership, resilience, and resource management;

· Fluency in French would be considered a strong asset;

· A clear criminal record check with vulnerable sector screening.

Hours of Work:

Note that this position is intended to work 40 hours per week. The Payroll Administrator responsibilities would generally be scheduled during Monday to Friday 8:30am to 4:30pm although some holiday, evening and / or weekend work may be required.

Community Living Kingston and District offers a very competitive salary and benefits package. Cover letters and resumes for this position will be accepted until the position has been filled and should be directed to:

Paul Eves, CHRP, CHRL, Director of Human Resources

careers@clkingston.ca

CLKD thanks all who apply however only those candidates selected for an interview shall receive a response.

CLKD is committed to providing accessible employment practices that comply with the Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please notify accordingly. CLKD is also committed to equity in its policies, practices, and programs, supports diversity in its work environment, and ensures that applications for members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

Job Types: Full-time, Permanent

Benefits: