Role: Financial Assistant/ Office Coordinator (1-2 years of experience)
About the agency: Based in Toronto, Pomp & Circumstance is one of Canada’s fastest growing lifestyle and consumer PR agencies. Named Adweek’s global “100 Fastest Growing List,” Strategy Magazine Agency of the Year, and on Canadian Business’ Startup List of the country’s fastest-growing companies. The award-winning agency delivers game-changing campaigns across multiple verticals and industries in the areas of media relations, influencer relations, content, events, experiential, paid media, social and digital marketing.
About the role: P&C is seeking a resourceful and dynamic multitasker to join the team as a Financial Assistant/Office Coordinator. The ideal candidate will provide essential support in managing financial transactions, maintaining records, assisting with budgeting, reporting and the onboarding process for new employees. This role requires a strong understanding of financial principles, excellent analytical skills, and the ability to handle sensitive information with discretion
Roles and responsibilities of a Financial Assistant/ Office Coordinator include (but are not limited to) the following:
Finance:
- Assist in the process of reviewing invoices and expense reports.
- Provide support on the reconciliations of bank statements and ensure accuracy in financial data.
- Assist with processing accounts payable.
- Reconcile budgets with the team.
- Maintain confidentiality of financial information.
- Handle correspondence and communication related to financial matters.
- Address inquiries from customers and vendors regarding payments and invoices.
- Provide support to the team on credit card authorization and supplier forms.
- Ensure invoices and receipts are submitted.
General Admin:
- Provide administrative support to the team.
- Order office supplies and maintain inventory.
- Communicate and implement office policies.
- Coordinate gifts for colleagues, clients and employee milestones.
- Provide general support to office visitors.
- Assist with the onboarding process for new hires.
- Maintain the office conditions.
- Address employees queries regarding office management issues (e.g. stationery and hardware).
- Assist with in-house and off-site activities, such as staff parties and in-office meetings
About you:
- A postgraduate degree in business administration or similar background.
- 1-2 years of related experience (Financial Assistant, Administrative Assistant, etc.).
- Outstanding organization and time management skills.
- High attention to detail and accuracy.
- Ability to multi-task and handle various requests from different employees at the same time.
- Understanding of basic math, accounting, and budgeting
- Proficiency in MS Office
- Attention to detail and problem solving skills
- Familiarity with financial software and accounting systems (e.g., QuickBooks, SAP).
- Strong numerical and analytical skills.
Benefits:
- Salary: competitive and commensurate with experience
- Benefits package
- Hybrid work environment
- A flexible, collaborative, positive, and fast-paced work environment
- Many opportunities for professional development
- Birthdays off
- Paid vacation
- Extended long weekends
