Participate in year-end audit with outside auditing firm. Answer questions,
provide information, explain situations, provided back-up analysis, journal
entries, copies of timesheets, employee information and payroll account
reconciliations.
Complete the Public Sector Salary Disclosure (PSSD) report annually to the
various Ministries and per the PSSD Act, prepare Attestation for Chief
Administrative Officer signature and remit the report on-line.
Other Payroll Responsibilities (35%)
Set up and maintain payroll functions in HRIS System such as employee
information, departments, positions, supervisors, employee classes, WSIB
rates, income codes, benefit pay codes, deduction pay codes, bank pay codes
and union groups.
Complete governmental remittances as required: Source deduction (Income
tax, Canada Pension Plan and Employment Insurance), Employer Health Tax,
Family Responsibility Office Payments and Union Dues.
Through the Ministry of Transportation online Portal, conduct verification of
employee driver’s licence status for Paramedic Service employees, Public
Works employees and other employees as required and distribute reports to
respective divisions.
Calculate and prepare direct deposits for the monthly monetary Employee
Recognition Service Awards for employees recognized for their long service.
Complete Records of Employment and remit online to Service Canada
Converse with governmental agencies as required, to resolve discrepancies,
and/or provide employee information for processing such as: Canada Pension
Plan disputes or Service Canada enquiries.
General (5%)
Attend various meetings and conference calls such as: department meetings,
financial meetings, meeting with employees regarding payroll concerns,
meetings with supervisors to discuss a payroll situation with an employee
Communicate with all staff via email regarding updated payroll information or
early deadlines
Process manual cheques/off cycle payments when a significant error has
occurred, or special circumstance.
