THE UNITED COUNTIES OF LEEDS AND GRENVILLE
Corporate Services Division

Invites applications for the position of:

Payroll Coordinator

Permanent Full-Time
Start Date: ASAP
2024 Salary Grid 6: $37.64/hr - $44.82/hr
Location: Brockville, Ontario

Position Summary:

Reporting to the Human Resources Manager, the Payroll Coordinator will perform all
services required for the efficient operation of the payroll function for the United
Counties of Leeds and Grenville.

Qualifications:


Three-year community college or university education in Business or Payroll
Administration. 

Canadian Payroll Certification/Designation would be considered an asset. 
Minimum of three (3) years’ experience with computerized payroll processing. 

Previous experience in a municipal and unionized setting would be considered
an asset. 

Working knowledge of applicable employment legislation, human resources
policies and procedures and collective agreements. 

Computer proficiency in payroll and time and attendance systems, word
processing and spreadsheet applications (MS Office Suite). UKG experience
would be an asset

Summary of Position Responsibilities:

Payroll Processing (approximately 50%) 

Process bi-weekly payroll with great attention to detail, mathematical skill,
ability to work under pressure and during stressful situations to meet tight
deadlines. 

Using the computerized payroll system (UKG), record and maintain sick leave,
vacation, banked time and statutory holiday entitlements for all employees
and prepare period reports to supervisors. 

Maintain computerized payroll files relating to earnings, deductions, payroll
types and cycles, employee information, union contracts and banking
information. 

Using Excel, track and verify eligibility and process vision care claims, boot
allowances and other payroll reimbursements, in accordance with HR Policy or
Collective Agreements. 

Provide assistance in a tactful and composed manner and resolve payroll
issues with employees and/or supervisors. 

Maintain and update payroll information with respect to collective
agreements, by-laws, and other payroll legislation 

Calculate and process changes in employee wages including retroactive
payments and benefit information

Auditing and Year End/New Year Procedures (approximately 10%) 

Balance payroll general ledger accounts and prepare journal entries as
required. 

Update bi-weekly analysis spreadsheet to ensure accuracy and integrity of
payroll data. 

Prepare the T4s for distribution, complete and remit the T4’s and T4 Summary
to Revenue Canada 

Reconcile and remit the Employer Health Tax annual return 

Reconcile the Pensionable and Insurable Earnings Review (PIER) and respond
to Canada Review Agency with findings.



Participate in year-end audit with outside auditing firm. Answer questions,
provide information, explain situations, provided back-up analysis, journal
entries, copies of timesheets, employee information and payroll account
reconciliations. 

Complete the Public Sector Salary Disclosure (PSSD) report annually to the
various Ministries and per the PSSD Act, prepare Attestation for Chief
Administrative Officer signature and remit the report on-line.

Other Payroll Responsibilities (35%) 

Set up and maintain payroll functions in HRIS System such as employee
information, departments, positions, supervisors, employee classes, WSIB
rates, income codes, benefit pay codes, deduction pay codes, bank pay codes
and union groups. 

Complete governmental remittances as required: Source deduction (Income
tax, Canada Pension Plan and Employment Insurance), Employer Health Tax,
Family Responsibility Office Payments and Union Dues. 

Through the Ministry of Transportation online Portal, conduct verification of
employee driver’s licence status for Paramedic Service employees, Public
Works employees and other employees as required and distribute reports to
respective divisions. 

Calculate and prepare direct deposits for the monthly monetary Employee
Recognition Service Awards for employees recognized for their long service. 

Complete Records of Employment and remit online to Service Canada 

Converse with governmental agencies as required, to resolve discrepancies,
and/or provide employee information for processing such as: Canada Pension
Plan disputes or Service Canada enquiries.

General (5%) 

Attend various meetings and conference calls such as: department meetings,
financial meetings, meeting with employees regarding payroll concerns,
meetings with supervisors to discuss a payroll situation with an employee 

Communicate with all staff via email regarding updated payroll information or
early deadlines 

Process manual cheques/off cycle payments when a significant error has
occurred, or special circumstance.

Other related duties, as requested and required.

The foregoing job description reflects the general duties necessary to describe the
principal functions of the position and shall not be construed to be all of the work
requirements that may be inherent in this classification.

Please quote “Competition # CS-24-135 (Payroll Coordinator, PFT)” and send
your application by email to careers@uclg.on.ca. on or before September 3, 2024 @
4pm.
Applicant information is collected under the Municipal Freedom of Information and
Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.
The United Counties of Leeds and Grenville is committed to providing a recruitment
and selection process that is both inclusive and free from barriers. Accommodations
for job applicants with disabilities are available upon request, and will be provided in
accordance with the Ontario Human Rights Code and the Accessibility for
Ontarians with Disabilities Act.
Applicants are required, in advance, to make any accommodation request known to
Human Resources by contacting the department at 1-800-770-2170 or using the Bell
Relay Service. Human Resources will strive to provide reasonable and appropriate
accommodation for all applicants, during the recruitment and selection process,
which will ensure the process, is conducted in a fair and equitable manner.

Leeds Grenville

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CS-24-135 - Payroll Coordinator, PFT