Job Title:Book Keeper/Office Manager
Summary: We are a small but established Ottawa-based, family-owned commercial property owner and manager, looking for someone who thrives in a fast-paced, dynamic working environment. This key role is integral to our day-to-day operations. Working closely with the Property Administrator and Asset Manager, the Book Keeper/Office Manager is responsible for all book-keeping and general administration of 7 small, related companies, as well as the day-to-day operations of a small office in downtown Ottawa.
Strong candidates are those who are dependable and highly organized, with proficiency and at least 3 years of demonstrated experience managing organizational financial records and affairs.
Core Responsibilities:
Cash Management:
· check all bank balances daily (approx. 12 accounts across all companies)
· make bank deposits
· pay bills and execute wire transfers as requested
· process internal account transfers as requested
· manage investment portfolio and liaise with investors
Accounts Payable:
· confirm, process, pay and file all invoices in a timely manner using QuickBooks
· prepare weekly cashflow needs reports for all companies
Payroll:
· process all aspects of the payroll, including monthly remittances, in accurate and timely manner, including WSIB and EHT payments
· prepare T4s and ROEs
Government Taxes:
· calculate and process monthly corporate tax instalments
· verify HST collections and offsetting tax credits to ensure amounts owing are processed
Financial Reporting:
· monthly reconciliation of all bank accounts, along with due to/due from accounts
· maintain books of all companies at all times
· coordinate corporate tax filings and audits with Accountant
· monthly cash flows and budgets
Office Administration:
· answering phones, taking messages
· open and direct inbound mail
· ordering supplies
· manage administration of new employees onboarding
· administer the Employee Health Plan
Other duties and responsibilities may arise from time-to-time
The Successful Applicant (experience and skills):
· Proven experience of at least 3 years in a similar role
· Strong inter-personal skills, positive disposition
· Dependable and trustworthy
· Ability to prioritize and multi-task
· Ability to manage multiple stakeholders and manage change
· Ability to manage to deadlines
· Demonstrated proficiency in QuickBooks and Microsoft Office 365, Word, Excel and Outlook
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
Schedule:
Experience:
- QuickBooks: 2 years (required)
- bookkeeping: 2 years (required)
Work Location: Hybrid remote in Ottawa, ON K1P 5C1
