Job Title:Book Keeper/Office Manager

Summary: We are a small but established Ottawa-based, family-owned commercial property owner and manager, looking for someone who thrives in a fast-paced, dynamic working environment. This key role is integral to our day-to-day operations. Working closely with the Property Administrator and Asset Manager, the Book Keeper/Office Manager is responsible for all book-keeping and general administration of 7 small, related companies, as well as the day-to-day operations of a small office in downtown Ottawa.

Strong candidates are those who are dependable and highly organized, with proficiency and at least 3 years of demonstrated experience managing organizational financial records and affairs.

Core Responsibilities:

Cash Management:

· check all bank balances daily (approx. 12 accounts across all companies)

· make bank deposits

· pay bills and execute wire transfers as requested

· process internal account transfers as requested

· manage investment portfolio and liaise with investors

Accounts Payable:

· confirm, process, pay and file all invoices in a timely manner using QuickBooks

· prepare weekly cashflow needs reports for all companies

Payroll:

· process all aspects of the payroll, including monthly remittances, in accurate and timely manner, including WSIB and EHT payments

· prepare T4s and ROEs

Government Taxes:

· calculate and process monthly corporate tax instalments

· verify HST collections and offsetting tax credits to ensure amounts owing are processed

Financial Reporting:

· monthly reconciliation of all bank accounts, along with due to/due from accounts

· maintain books of all companies at all times

· coordinate corporate tax filings and audits with Accountant

· monthly cash flows and budgets

Office Administration:

· answering phones, taking messages

· open and direct inbound mail

· ordering supplies

· manage administration of new employees onboarding

· administer the Employee Health Plan

Other duties and responsibilities may arise from time-to-time

The Successful Applicant (experience and skills):

· Proven experience of at least 3 years in a similar role

· Strong inter-personal skills, positive disposition

· Dependable and trustworthy

· Ability to prioritize and multi-task

· Ability to manage multiple stakeholders and manage change

· Ability to manage to deadlines

· Demonstrated proficiency in QuickBooks and Microsoft Office 365, Word, Excel and Outlook

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

Casual dress
Dental care
Extended health care
On-site parking
Paid time off

Schedule:

Monday to Friday

Experience:

QuickBooks: 2 years (required)
bookkeeping: 2 years (required)

Work Location: Hybrid remote in Ottawa, ON K1P 5C1

Dahavland Capital Corporation

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Bookkeeper/Office Manager