St. Clement’s School (“SCS”) is currently looking for a School Office Administrator to join our team on a full-time basis. The School Office Administrator is responsible for a variety of duties that are central to the efficient and smooth operation of the School Office, and to facilitate effective communication within the School. Responsibilities of the role include providing administrative and database support for schoolwide systems, to work closely with the Receptionist in support of day-to-day School Office activities and functions, and to support the Director of Student Life with the coordination of logistics and operational needs for a variety of student events and initiatives. The successful candidate is data savvy, comfortable working with technology, and provides exceptional customer service and care to the school community.
KEY RESPONSIBILITIES
Represent the School in a professional manner; ensure a welcoming environment for community members in-person, on the phone, and through online correspondence;
Support the administration and daily operations of the School Office, in accordance with the policies of the School; and act as liaison for parents related to daily school operations;
Lead on the student database system for the School Office including accurate data entry, data maintenance, and the production of reports as required;
Coordinate school arrival and departure processes including traffic and active travel management initiatives;
Support the Receptionist as back-up for breaks and absences, and act as back-up for faculty coverage coordination;
Help to coordinate the food service program, student photos, and other auxiliary services;
Assist in preparing Registration packages and e-mails, including follow-up as required;
Provide administrative assistance to the Director of Student Life including, but not limited to:
Administer student trip processes including permission forms, risk assessments, and coordinating transportation;
Assist with the coordination of school emergency evacuation drills and procedures;
Coordinate facility rentals by external parties in liaison with the Facilities Manager;
Assist the School Office team with the organization and management of school events;
School Office related communication including posting notices in Edsby and enews, and emailing staff about procedural/operational matters, as needed;
Assist with school calendar information entry on the School website and staff calendar and coordination of internal room bookings; and
Other duties as assigned by the School.
QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES OF OUR IDEAL CANDIDATE
Post-secondary degree or diploma and a minimum of two years administrative experience;
Strong technical skills and database experience; student database experience an asset;
Excellent customer service skills including superior written and verbal communication and experience cultivating relationships and connecting with a diverse range of people;
Strong understanding of tact, diplomacy, empathy, and confidentiality;
Proficient in Google Suite and Microsoft Office; adept with spreadsheets, including creation of formulas and manipulation of data; ability to help streamline processes using available technology;
Excellent project management and problem-solving skills; a critical thinker with solid analytical skills, accuracy and attention to detail;
Interest and enthusiasm in working with young adults and children; and
Criminal record check is required as a condition of employment.
COMPENSATION AND BENEFITS
The salary range for this position is between $55,000 - $60,000 per annum, in addition to a comprehensive benefits plan and generous vacation time.
ABOUT OUR SCHOOL
Founded in 1901, St. Clement’s School is one of Canada’s leading independent schools for girls. We’re a close-knit, dynamic community recognized for our commitment to academic rigour and excellence in a small, nurturing environment.
Our staff are dedicated to their work and to creating and fostering a unique and nurturing environment for our students. St. Clement’s School offers an engaging work environment that celebrates passion, courage, and curiosity.
We offer a competitive compensation and benefits package, including generous vacation time, and we support and encourage ongoing professional development opportunities.
DIVERSITY AND EQUAL OPPORTUNITY
St. Clement’s School is committed to diversity, equity and inclusion. We value each community member’s identity and wellbeing. Together, we learn and grow by embracing multiple perspectives, experiences, and cultures. Our differences are our strengths. Accommodations will be provided upon request to support applicants with disabilities throughout our recruitment process.
HOW TO APPLY
Qualified applicants are encouraged to apply by submitting an application at http://stclements.simplication.com/ including a resume and cover letter, by August 11, 2024. Applications will begin to be reviewed immediately.
We regret that only those selected for an interview will be contacted.
Thank you for your interest in St. Clement’s School!
