MUST have:
- Legal eligibility to work in Canada
- Minimum two (2) years of manual payroll calculation, processing and benefit administration.
- Experience working with payroll and benefits in a unionized environment.
Good Shepherd Ministries provides food, shelter, clothing, medical care, housing services, and pre-and-post addiction treatment services for people struggling with poverty and homelessness.
Reporting to the Assistant Executive Director, the Payroll and Benefit Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the payroll and benefit administration of Good Shepherd Ministries.
Responsibilities for this position include the following but are not limited to:
- Manually calculate and process the bi-weekly payroll in accordance with Employment Standards, the Collective Agreement and Good Shepherd Ministries Policies and Procedures. To check test data and make corrections where necessary.
- Perform year-end process, including payroll and benefits related reconciliation, T4, etc.
- File and safely maintain all computerized and hard copy payroll records.
- Prepare and maintain accurate records of co-workers’ vacation leave, sick leave, Good Shepherd Days, compensatory time, emergency leave, bereavement leave, maternity/parental leave, attendance management, the Group RRSP, etc. by conducting reconciliations and variance analysis for payroll, benefits, and time attendance on a regular basis
- Prepare payroll related reports as required.
- Be up-to-date and conversant, and compliant with the requirements of the Employment Standards Act and the Pay Equity Act as well as other legislated requirements for employer tax withholdings and government remittances.
- Work collaboratively with the Manager, Human Resources, regarding the administration and onboarding of new hires when required.
- Welcome and provide orientation to new hires, which may from time to time, include performing background checks and investigating references as directed.
- Collect the necessary data, prepare and maintain co-workers master files, process co-workers’ status changes, calculate resignation/termination pay, and prepare Record of Employment.
- Enroll, update and terminate co-workers on the various benefit plans as required.
- Supply co-workers with sign-in information, manuals, booklets, forms, provider information, and any other relevant information regarding benefits.
- Check benefit related billings and submit for review, approval and processing of payments.
- Respond to questions or complaints from co-workers with regard to all aspects of payroll and benefits. Impart information regarding payroll, vacation leave, sick leave, Good Shepherd day, compensatory time, emergency leave, bereavement leave, maternity/parental leave, benefit plans, etc. as directed.
- Troubleshoot any errors and issues that arise on the HR Information System (HRIS)
- Administer payroll policies and procedures; ensures personnel files are complete and contain all relevant documentation with regard to benefits and wages.
- Understand Good Shepherd Ministries Policies and Procedures, the Collective Agreement and the necessary legislations related to payroll and benefits.
- Provide data for the collective bargaining process as requested.
- Provide appropriate vacation coverage or absentee coverage for other duties within the Finance Department (i.e., accounts payable, accounts receivable, general ledger entry, payroll)
- Perform any other tasks as required or as assigned from time to time by the Finance Manager or designate.
Skill, Nature and Scope
- Post-secondary education, preferably with a payroll designation.
- Minimum two (2) years of manual payroll calculation, processing and benefit administration.
- Experience working with payroll and benefits in a unionized environment.
- Excellent time management and other organizational skills with the ability to meet stringent deadlines and prioritize workload while maintaining a strong attention to detail.
- Strong customer service and interpersonal skills with persuasive, positive and patient demeanor.
- Excellent written communication and interpersonal skills to maintain team work with the ability to communicate effectively with individuals from diverse backgrounds.
- Initiative and ability to work independently within a team environment are essential.
- Demonstrated proficiency in Word, Outlook and Excel.
- Experience working with ADP Workforce Now is an asset
- Flexibility to work on holidays and weekends.
Thank you to those who applied. However, only those selected for interview will be contacted.
Job Types: Full-time, Permanent
Benefits:
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Payroll: 2 years (required)
Work Location: In person
Application deadline: 2024-06-30
