About Mr. Mow It All Group of Companies
Mr. Mow It All Corp is a trusted urban property care company based in downtown Toronto, renowned for our commitment to delivering high-quality property maintenance services. With over 18 years of experience, we cater to a diverse clientele of residential, commercial, and municipal properties, setting industry standards through innovation and customer satisfaction.
What's the opportunity?
We're looking for a motivated individual to join us full-time as an Executive Assistant to our CEO. This role is pivotal in providing exceptional administrative support and organizational coordination. Join our dynamic team and bring initiative, independence, and a commitment to delivering exceptional assistance.
Location: Downtown Toronto (Hybrid)
Key Responsibilities:
- Calendar and Meeting Management: Efficiently manage the CEO’s professional and personal calendar, coordinate appointments, and prepare for key meetings including slides, notes, etc.
- Communication Coordination: Manage the CEO's inbox, ensuring timely responses and prioritizing correspondence.
- Travel and Event Coordination: Arrange travel logistics for business and personal trips, including accommodations, and coordinate company events.
- Financial Oversight: Monitor and manage financial matters, including tax accounts, payments, and financial statements, with a keen eye for accuracy and compliance.
- Administrative Support: Provide administrative support by maintaining corporate records, organizing events, and assisting with ad-hoc projects and tasks.
- Social Media and Special Projects: Maintain official social media presence for the company and CEO, assist with ad-hoc projects and personal errands as needed.
Qualifications
- Minimum of 3 years in executive-level administrative support roles.
- Post-secondary education in Business Administration or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
- Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
- Strong organizational abilities with a proactive approach to prioritizing tasks and meeting deadlines in a dynamic environment.
- Demonstrated ability to handle sensitive information with discretion and maintain a high level of confidentiality.
- Exceptional attention to detail and accuracy in all tasks and communications.
- Willingness to occasionally adjust work hours to accommodate the CEO's schedule or travel requirements.
What's in it for you?
- Competitive compensation and a comprehensive benefits package, including health coverage and a retirement savings plan with company contribution.
- A hybrid work model based in downtown Toronto, providing flexibility between remote work and on-site collaboration.
- Opportunities for professional development and career growth within a dynamic and growth oriented organization.
Mr. Mow It All Corp. is an equal-opportunity employer and values diversity in the workplace. We are committed to accessibility and Human Rights. Accommodations are available upon request for candidates taking part in all aspects of the selection process. We thank all candidates who apply, but only those selected for an interview will be contacted.
