Position Title: Bookkeeper and Payroll Administrator
Working Title: Office Manager and Bookkeeper
Position Type: Full-time, Hybrid (may work remotely up to 2 days per week)
Program: Finance & Operations
Salary Range: $45,000 to $55,000 annually
Position Location: Toronto, ON
Start Date: August 2024 (Flexible)
Office: WCS Canada Head office located at 344 Bloor St W Suite 204, Toronto, ON M5S 3A7
Date Written/Revised: 22 July, 2024
Reports To: Marilyn Katsabas, Manager of Finance and Operations
Supervises (Direct supervision only): N/A
Position Contact: Marilyn Katsabas, Manager of Finance and Operations
Benefits: 4 weeks’ vacation, Paid sick and Personal emergency leave, Self-care days, Health and Dental care, Life insurance, RRSP match, DEIJA Team, Weekly Wellness sessions, Mentorship program.
Application closing date: The position will remain open until filled.
Position Summary:
WCS Canada is a national charity that aims to save wildlife and wildlands across Canada. We are an organization of researchers who work in some of the wildest corners of Canada to build a scientific case for the conservation of globally important wild areas, like the Ontario Northern Boreal, the Northern Boreal Mountains of BC and Yukon, and the Arctic Ocean. We combine insights gained from our “muddy boots” fieldwork with a big-picture conservation vision to speak up for species such as caribou, wolverine, bats, bison, freshwater fish and marine mammals.
WCS Canada is seeking a dynamic and highly motivated Bookkeeper and Payroll Administrator to join our core administrative team located at WCS Canada’s Head office in Toronto. Under the supervision of the Manager of Finance and Operations, this position will assist with a broad spectrum of finance and operations tasks with a primary focus on day-to-day bookkeeping and payroll administration.
Position Objectives
- To provide day-to-day bookkeeping support.
- To administer biweekly payroll.
- To support office management.
- To provide administrative support as needed.
Principal Responsibilities
The Bookkeeper and Payroll Administrator will be responsible for the following:
Bookkeeping
- Prepare daily journal entries and general ledger account reconciliations ensuring expenses are allocated to projects and revenue in accordance with budget.
- Assist with payables, including disbursement of cheques, preparation of wire transfers and electronic payments by EFT and e-transfer systems.
- Assist with the processing of receivables, tracking payments, making bank deposits and the processing of cash and online revenue payments.
- Assist with account reconciliations to identify and resolve discrepancies.
- Review staff expense reports for accuracy.
- Maintain Toronto office petty cash.
- Assist with month end closing cycles.
- Prepare and distribute monthly financial reports for WCS Canada programs and staff.
- Assist with preparation of books and records for the annual audit.
Payroll Administration
- Prepare biweekly payroll to ensure accurate and timely payment to employees, including entering hours from staff timesheets.
- Assist with the calculation of overtime and statutory holiday pay and overtime for hourly employees, considering any time averaging agreements.
- Assist with payroll system administration, including the onboarding and offboarding of seasonal staff.
- Assist with the preparation of bi-weekly payroll journal entries, ensuring payroll allocations are updated when budget changes occur.
- Assist with the preparation of workers compensation and provincial\territorial health care payments and reconciliations.
Office Management
Assist with office management including:
- Ensuring office supplies are well stocked.
- Assist with the coordination of office maintenance activities.
- Assist with general office administrative duties including answering of phone, sorting and distribution of mail, maintenance of files and documentation.
Administration and Operational Support
- Assist with procurement ensuring compliance with relevant policies.
- Data entry into the contract management database.
- Assist with event planning and logistics for meetings, workshops etc.
- Assist with the Manager of Human Resources with basic HR administration and data entry.
Required Skills/Qualifications and Experience
- Post-secondary education in bookkeeping/accounting and excellent analytical and problem-solving skills.
- Minimum of 3 years of working experience in bookkeeping/finance and administration support, preferably with a charitable or non-profit organization.
- Thorough knowledge and experience in all aspects of bookkeeping and basic accounting principles and practices.
- Demonstrated ability to work independently and with a high degree of efficiency and accuracy.
- Ability to organize workload to ensure cyclical deadlines will be met and to prioritize multiple tasks in a fast-paced environment.
- Excellent organizational and time management skills.
- Ability to maintain confidentiality.
- Proficiency in MS Office.
- Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.
- Passion for wildlife and nature.
Preferred Skills and Experience
- Proficiency in Dayforce Powerpay (formely Ceridian Powerpay) and ContractSafe.
- Expertise in MS Teams and SharePoint.
How to apply:
Please submit your CV with cover letter explaining your interest in this position and relevant skills and experience.
For questions regarding the position, please contact Marilyn Katsabas at mkatsabas@wcs.org
For questions regarding the application process, please contact Okechukwu Ezibe at oezibe@wcs.org
Application closing date: The position will remain open until filled.
Office Safety Plan Compliance
WCS Canada is committed to providing and maintaining a safe environment for our employees, contractors, and partners. As part of this unwavering commitment to safety, it is a condition of employment that all WCS Canada employees be fully vaccinated against COVID-19 with a COVID-19 vaccine series approved by Health Canada or the World Health Organization.
WCS Canada is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices. Applicants with a disability or any special needs may make a request for accommodation at any stage of the recruitment process, and we will work with you to meet your needs. Such requests should be communicated to Okechukwu Ezibe (oezibe@wcs.org) or by phone 437-770-2776.
About WCS Canada
WCS Canada (www.wcscanada.org) was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.
Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow.
WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic (numbered) Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to engagement with Indigenous Peoples ranges from notification of research to the provision of scientific advice, to co-creation of research. We respect Indigenous knowledge systems and include this knowledge in our research and conservation programs where possible. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.
