JOB SUMMARY:
The Payroll Coordinator is responsible for ensuring payroll is processed within established timelines outlined in payroll policies, collective agreements and business requirements. Payroll includes hourly, salary, and union/non-union employees.
RESPONSIBILITIES:
· Set up new hires, department codes, process employee changes, terminations, leaves of absence, travel allowances, garnishments and other miscellaneous paperwork.
· Review inquiries submitted to the payroll email inboxes. Investigate inquiries and take necessary actions to resolve them.
· Responsible for checking the accuracy of all timecards, travel cards, and adjustments summary sheets.
· Verify and ensure entitlement for overtime and shift premiums are interpreted accurately according to collective agreements.
· Provide payroll support to employees and supervisors where needed.
· Review and verify employee changes and payroll changes for accuracy.
· Review hours worked and ensure all hours are approved.
· Maintain payroll processing schedules and checklists.
· Review reports to ensure the integrity and completeness of payroll information, identifying and correcting discrepancies.
· Look for ways to streamline and optimize payroll processes.
· Assist with payroll year-end processes.
· File employee paperwork as needed.
· Other duties as assigned.
EXPERIENCE & QUALIFICATIONS:
· Experience with ADP WFN is required
· Payroll Compliance Practitioner (PCP) is required
· Minimum 5 years’ experience in processing unionized payroll
· Proficient with MS Office, specifically excel
· Strong verbal and written communication skills
· Must be forward thinking and able to adapt to change
· Strong attention to detail and a consistent high level of accuracy
· Demonstrated ability to work under pressure, within tight deadlines and to exercise tact and discretion in dealing with confidential information.
· Ability to thrive in a fast-paced environment and a hands-on approach
· Demonstrated ability to build effective working relationships in a team-oriented environment