What you'll do
The Administrative Assistant will provide administrative, managerial and organization assistance to the Vice President, Legacy Modernization. The successful candidate will be a high-energy, experienced executive assistant with an extremely professional demeanour, business maturity and discretion. This role will satisfy the self-starter who takes pride in contributing through support for the C-suite and has enthusiasm for coordinating key financial events, recognizing that s/he is an extension of the office of the VP and will represent their presence accordingly.
Proven track record in an administrative role
High degree of professionalism, business maturity, common sense and good judgement
Strong organization skills and attention to detail and accuracy
Flexibility and able to thrive in a fast-paced environment
Able to maintain confidentiality on highly sensitive matters
Takes pride in contributing through support with a positive attitude
Takes personal accountability
Critical thinker
Responsibilities
Coordinate all administrative aspects, including dynamic calendar management, meeting setup (A/V equipment and catering, etc), guest pickups, expense reports, travel arrangements, improvement of filing systems, and ordering of supplies to ensure the team operates efficiently and effectively
Schedule and organize the quarterly business review meetings and annual planning meetings
Act as the key point of contact for several vendors providing reliable and timely resolution to inquiries
Onboard new employees
Plan and co-ordinate team events, PI Planning and Quarterly meetings including catering and PowerPoint Presentations
What you bring
5+ years of experience supporting VP executives’ role within a fast paced and/or professional firm
Advanced working knowledge of Adobe and Microsoft Office Suite. Knowledge of Concur is an asset.
Superior written and verbal communication skills
High level of independence and can be relied upon to follow work through to completion
Proven ability to manage multiple tasks simultaneously, take initiative, exercise sound judgement, and anticipate needs
Proven ability to establish valuable relationships within an organization
Demonstrate a positive attitude, with the ability to cope well under pressure with little or no supervision
Provide professional administrative support in a helpful, respectful and friendly manner
Extremely professional with executive presence, tact, and political savvy
Willing to occasionally monitor email off-hours
Work onsite 3 days a week
Provide back up support to the other IT Administrative Assistants
Hybrid
We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.
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About Us
Canadian Tire Corporation, Limited (“CTC”) is one of Canada’s most admired and trusted companies. With more than 90 Owned Brands, 1,700 retail locations, financial services, exemplary e-commerce capabilities, and exciting market-leading merchandising strategies. We dream big and work as one to innovate with purpose for our customers at every level of our business, investing in new technologies and products, and doubling down on top talent to drive the company forward. We offer competitive salaries and wages to CTC employees, as well as store discounts, supported learning through our Triangle Learning Academy, Canadian Tire Profit Sharing, and retirement and savings programs for eligible employees. As part of our enhanced flex benefits program, we offer mental health benefits in the amount of $5,000 per year for benefits-eligible employees and their families, including total well-being, and mental health tools and resources for all employees. Join us in helping to make life in Canada better through living and working our Core Values: we are innovators and entrepreneurs at our core, outcomes drive us, inclusion is a must, we are stronger together and we take personal responsibility. It is an especially exciting time to join CTC and its family of companies where career opportunities are wide-ranging! Join us, where there's a place for you here.
Our Commitment to Diversity, Inclusion and Belonging
We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.
Accommodations
We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.
