Main responsibilities will include:
· All Accounts payable and receivable functions
· Complete monthly progress billing (statutory declarations, submittals and total monthly costs)
· Creation of work orders
· Costing of projects/work orders
· Material tracking
· Labour tracking
· Payroll
· Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and any other parties or stakeholders
· Maintain a clean, tidy and organized office environment
· Coordinate with Project Managers and management to develop reports from field information for clients
· Answer and/or redirect calls, emails, or visitors as required, while providing excellent professional customer service
· Manage office correspondence such as such as mail, general email inbox, and filing hard copy and electronic documents
· Administer and manage inbound and outbound packages and materials (shipping & receiving admin), including tracking and follow up; Receive payments, deposit cheques and process credit card transactions
· Complete monthly progress billing (statutory declarations, submittals and total monthly costs)
· Monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment
· Assist in the compilation of data for various reports as required
· Maintain and streamline office filing system
· Additional office related tasks as required.
Requirements
· A self starter with 5+ years’ experience working in an construction office environment
· Post-Secondary education considered an asset
· Proficient with multiline phone systems and able to manage a high volume of calls
· Strong verbal and written communication skills
· Ability to collaborate with project stakeholders and interpret their ongoing needs;
· Extensive experience using MS Office programs (Excel, Word, Outlook)
· Ability to work effectively both independently and as part of a team
· Ability to work on tight deadlines
· Strong organizational and planning skills with the ability to prioritize
· Familiarity with construction management concepts and general contractor processes considered an asset.
This is a full-time, in office position (Monday - Friday, 8:00AM - 4:00PM). We offer a competitive total compensation package.
Job Type: Full-time
Pay: $60,000.00-$90,000.00 per year
Application question(s):
- How many years experience do you have working for a construction company?
Work Location: In person