Job Overview
The Finance and Human Resources Specialist is a dual function role responsible for supporting a positive workplace culture and ensuring accuracy and compliance in financial and HR functions. An integral team member, you will have a commitment to diversity, equity and inclusion practices and the ability to work with marginalized communities.
The Finance and Human Resource Specialist is responsible for maintaining financial reporting, records, payroll and HR policies and procedures according to regulatory and best practice standards. You will work closely with management to support financial requirements and HR functions such as recruitment, onboarding, policy review and employee relations.
The Finance and Human Resources Specialist is a leader within the organization committed to fostering positive culture, strong partnerships, effective communication, and performance management principles that support the Vision, Mission, and values of the organization.
Key Roles and Responsibilities:
Accounting:
● Manage financial records, establish, maintain, and balance various accounts using manual and computerized bookkeeping systems.
● Prepare cheque requests ensuring adherence to accuracy and review processes.
● Post journal entries, reconcile accounts, prepare trial balance of books, maintain general ledgers, and prepare financial statements.
● Maintain employee payroll files, submit payroll, T4 Statements, ROE, and benefit submissions.
● Ensure compliance with tax regulations and coordinate year end financials with external auditors.
● Liaise with external interest holders to support accounts receivable to ensure donations are received in a timely manner.
● Prepare and file all government remittances, documents for grant writing including budgets and final reporting requirements, raffle licenses and reports.
● Attend finance committee meetings, annual general meetings and fundraising events as required.
● Remain current with changes to federal and provincial requirements.
Human Resources:
● Support recruitment processes, job postings, candidate screening and scheduling interviews.
● Support onboarding, new hire orientation and administration of employee benefits.
● Maintain and ensure confidentiality and accuracy of employee records.
● Assist in developing and implementing HR policies and procedures to foster a positive, inclusive, and diverse work environment.
● Foster a safe, welcoming environment by addressing employee inquiries, resolving workplace issues, and assisting the performance review process.
● Ensure compliance with Employment Standards, WorkSafe BC and other regulatory practices.
Qualifications and Experience:
● Post Secondary education in Human Resources, Finance, Accounting or Business Administration or equivalent experience.
● Minimum 5 years’ in a related role
● Working knowledge of payroll processing, tax compliance, Microsoft products and accounting software.
● Experience in recruitment, employee relations, benefits, and policy administration.
● Knowledge and understanding of HR and payroll systems, financial systems, reporting, budget preparation and adherence to regulatory and other policy standards and requirements.
● Ability to research and stay current on Canadian accounting principles for not-for-profit organizations; experience working in not-for-profit sector an asset.
● Experience in using accounting software including Ceridian, Sage, and QuickBooks, considered an asset.
Conditions of Employment:
● Available to work evenings and weekends when required.
● Participate in professional development opportunities aligned with your role and responsibilities.
● Support other duties as required.
● Heavy lifting may be required.
● Report to the Executive Director
Job Type: Part-time, in person
● 15-21 hours per week may fluctuate according to workload and operational requirements.
Job Type: Part-time
Pay: $23,000.00-$26,000.00 per year
Expected hours: No more than 21 per week
Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
Education:
Experience:
- finance and human resources: 5 years (required)
Work Location: In person
Application deadline: 2024-11-15
Expected start date: 2024-12-02
