Main responsibilities will include:

· All Accounts payable and receivable functions

· Complete monthly progress billing (statutory declarations, submittals and total monthly costs)

· Creation of work orders

· Costing of projects/work orders

· Material tracking

· Labour tracking

· Payroll

· Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and any other parties or stakeholders

· Maintain a clean, tidy and organized office environment

· Coordinate with Project Managers and management to develop reports from field information for clients

· Answer and/or redirect calls, emails, or visitors as required, while providing excellent professional customer service

· Manage office correspondence such as such as mail, general email inbox, and filing hard copy and electronic documents

· Administer and manage inbound and outbound packages and materials (shipping & receiving admin), including tracking and follow up; Receive payments, deposit cheques and process credit card transactions

· Complete monthly progress billing (statutory declarations, submittals and total monthly costs)

· Monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment

· Assist in the compilation of data for various reports as required

· Maintain and streamline office filing system

· Additional office related tasks as required.

Requirements

· A self starter with 5+ years’ experience working in an construction office environment

· Post-Secondary education considered an asset

· Proficient with multiline phone systems and able to manage a high volume of calls

· Strong verbal and written communication skills

· Ability to collaborate with project stakeholders and interpret their ongoing needs;

· Extensive experience using MS Office programs (Excel, Word, Outlook)

· Ability to work effectively both independently and as part of a team

· Ability to work on tight deadlines

· Strong organizational and planning skills with the ability to prioritize

· Familiarity with construction management concepts and general contractor processes considered an asset.

This is a full-time, in office position (Monday - Friday, 8:00AM - 4:00PM). We offer a competitive total compensation package.

Job Type: Full-time

Pay: $60,000.00-$90,000.00 per year

Application question(s):

How many years experience do you have working for a construction company?

Work Location: In person

The Lignum Group

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