Sr Tax & Regulatory Specialist
Permanent
30 Adelaide Str, East
Toronto, Ontario, M5C 3G9
Canada
Who we are
With its global headquarters in Toronto, Canada, International Financial Data Services (IFDS) is a world-leading provider of outsourcing and technology solutions to the financial services industry. IFDS services over 240 financial organizations around the world, providing solutions to a wide range of global asset managers, wealth managers, banks, and insurance companies. With employees and partners located throughout Canada, Europe, and Asia-Pacific, the IFDS enterprise supports more than 17 million accounts with AUA of approximately CAD $4 trillion. IFDS Canada, Ireland, and Luxembourg are 50/50 joint ventures between Boston-based State Street Corporation, one of the world’s leading providers of financial services to institutional investors, and Connecticut-based SS&C Technologies, a global provider of investment and financial software-enabled services and software for the global financial services and healthcare industries.
Imagine yourself at IFDS
Come experience a community like no other at International Financial Data Services (IFDS). We offer work opportunities driven by a passion for creating market leading financial solutions, and a culture that nurtures collaboration, accountability, diversity & inclusion, and continuous learning. We’ll provide you with opportunities to develop your career. From ongoing training and development programs to experiences working with our global financial services partners, you’ll be able to realize your full potential.
Role Overview
The IFDS Transfer Agency Department is looking for a Senior Tax Specialist who will be involved in all aspects of domestic transaction tax processing as well as conduct research in the unique and quickly evolving mutual fund industry. The individual will be responsible for identifying/evaluating tax processing and systems gaps to ensure compliance with all applicable tax authority regulations, actively participate in the day-to-day department functions that support processing and minimize exposure to fines, client services issues and company reputation by validating data integrity, testing systems and maintaining policies and procedures. In addition, the incumbent will be responsible for the oversight of day-to-day activities associated with the Tax Operations processes, monitoring the daily work to ensure that service levels are met and ensure that compliance and reporting obligations for Tax Reporting with CRA, and Revenue Quebec and IRS regulations are met. The successful applicant will also be working closely with our internal/external clients on new and ongoing enhancement projects as well as the year-end regulatory and tax projects.
On the Regulatory side, this individual will work alongside our Tax, Regulatory and Legislative Change Team to ensure any changes that impact our Business Operations team are documented, understood and policies and procedures are updated. In addition, the individual will play a key role ensuring year-end regulatory requirements are executed and FATCA/CRS filings are completed on time with no errors.
The Senior Tax & Regulatory Specialist serves as a go-to person for the Transfer Agency with any questions related to the day-to-day tasks and is expected to temporarily provide coverage when the supervisor is absent or unavailable.
This position requires an ability to work independently in a fast-paced, dynamic environment where attention to detail, analytical skills and strong communication skills are essential.
Role Responsibilities
- Assembly and filing of various tax form types
- Assisting with the reconciliation of clients CRA/MRQ/IRS accounts
- Preparation and proof-reading of correspondence
- Managing client deliverables and performing various forms of research and tax related projects
- Learning new software to assist in the administrative duties, as required
- Remit federal, provincial, non-resident, and US backup withholding taxes on a timely basis
- Contact various government departments and handle penalty assessments in a timely and professional manner
- Assist with the client query, review, and processing of various registered tax forms
- Assist with testing various tax documents, ensuring accuracy in reporting to clients and the CRA/Revenue Quebec/IRS
- Participate in the documentation of department procedures and processes, monitor department workflow queue and resolving or escalating requests as necessary
- Works with the Training and Development Team to develop training materials for the Business Operations Group. May be required to conduct training for new and existing staff
- Participate in regulatory working group sessions and maintain / update documentation
- Work with the Business to ensure all cleanup activities are completed prior to tax and regulatory filing dates
- Work with Change management groups to create the awareness and ability to support a regulatory change
- Researching transaction tax related issues
- Interpreting and complying with federal, provincial and international tax laws and regulations
- Preparing for, and assisting with, transaction tax audits
- Preparing and/or reviewing fund level tax filings for mutual fund clients
- Developing and implementing process improvements
Minimum Qualifications
- Minimum high school graduation. Completion of post-secondary program or courses in Finance or Business is preferred
- Minimum one year experience in an administrative capacity, preferably in the Mutual Fund or Financial Industry
- Successful completion of the Canadian Securities Course and/or the IFIC course is considered an asset
- Excellent written, verbal communication and interpersonal skills
- Demonstrated experience in providing exceptional client service
- Ability to work independently and collaborate effectively as part of a team to set priorities and meet deadlines
- Efficient and accurate with strong attention to detail
- Display strong organizational, multi-tasking, and time management skills in a fast paced environment
- Think innovatively, exercise sound judgment, be adaptable while maintaining work efficiency and excellent client service standards
- Proficiency in MS Office Suite, iFAST, and AWD
- Excellent research and information gathering skills.
- Prioritization – ability to organize workflow in order to accomplish multiple and changing priorities within specified timeframe.
- Results oriented – Strives to achieve high levels of individual and organizational performance
- Takes a logical approach to analyzing problems and systematically researches information while exploring alternatives to solve problems
- Relationship builder – constructs, maintains, nourishes relationships with all stakeholders
- A high level of initiative and motivation to proactively acquire information to develop new skills
- Initiates new ideas and solutions to business issues as well as in regards to process improvement issues
- Mutual fund and segregated fund knowledge with experience dealing with trust accounting, transaction services, contact services, problem resolution, workflow management
- Flexibility to work on Canadian holidays
Beneficial:
- Experience with Microsoft Excel (VBA) and Microsoft Access Database
- Working knowledge of accounting functions and principles
- One to five years accounting or transaction tax experience
AODA Statement
IFDS Canada encourages applications from all qualified individuals. Applicants with disabilities may notify us of any accommodation needed to support your participation in the recruitment process. We wish to thank all applicants for their interest and effort in applying. Please be aware that only candidates selected for interviews will be contacted for this position.
