Job Title: Payroll Specialist
Location: Woodbridge, ON
Compensation: $70,000-$90,000 per year to start
Software: ADP
Schedule: Monday to Friday; 8:30 am to 4:30 pm (in office)
Job Perks: Comprehensive benefit plan, EAP, tuition reimbursement, discounts on GoodLife Fitness memberships, employee referral program, access to Perkopolis, and an employee wholesale purchase program on produce.
The Payroll Specialist is responsible for managing the accurate and timely processing of payroll, administering employee benefits, and ensuring compliance with all applicable regulations. This role involves maintaining payroll records, handling employee inquiries, and collaborating with HR and Finance teams to optimize payroll and benefits processes.
Payroll:
- Process payroll for approx. 300 employees, handle payroll-related inquiries and resolve discrepancies in a timely manner.
- Review and verify payroll data to ensure accuracy before processing and ensure accurate and timely payment of wages, bonuses, and other compensation.
- Ensure accurate and timely processing of all transactions, including new hires, transfers, promotions, terminations, leave of absence, statutory holidays, deductions, Provincial and Federal taxes, garnishments, etc.
- Assist year-end payroll closing procedures, including reconciliations audit and balancing and filing all statuary required reports
- Ensure accurate, confidential and detailed administration and reporting on all required documentation (Acctg/HR/Mgmnt/Unions/CRA/EHT/Service Canada/FRO/Payroll service provider/benefit providers) by following regulations, collective agreements and company policies.
- Assist with special projects such as system upgrades, implementations, and process improvements.
Benefits Administration:
- Manage employee benefit programs, including health insurance, retirement plans, and other perks.
- Assist employees with benefits enrollment, changes, and claims.
- Coordinate with benefit providers to resolve issues and ensure accurate benefits administration.
- Conduct benefits orientation for new employees and provide ongoing benefits education.
- Compliance and Reporting:
- Stay informed of federal and provincial payroll and benefits regulations and ensure organizational compliance.
- Prepare and submit required payroll and benefits reports as required.
- Maintain up-to-date knowledge of changes in regulations and industry best practices.
- Record Keeping and Data Management:
- Maintain accurate and confidential records related to payroll and benefits.
- Ensure employee data is up to date in payroll and benefits systems.
- Generate reports for audits, financial reviews, and other purposes as needed.
Employee Support:
- Serve as the primary point of contact for employee payroll and benefits inquiries.
- Provide guidance and support to employees regarding payroll processes and benefits options.
- Address and resolve payroll and benefits-related issues and discrepancies.
- System Management and Process Improvement:
- Utilize payroll and benefits software to manage and process payroll and benefits data.
- Monitor and maintain payroll and benefits systems to ensure accuracy and efficiency.
- Identify areas for process improvements and implement best practices to enhance payroll and benefits administration.
HR Operations and Support Functions:
- May provide support as required for general HR functions, including onboarding and offboarding, orientation, policy review, compensation analysis, and payroll training.
- Provide backup support for reception, security, and loss prevention initiatives when required.
Qualifications
- A bachelor’s degree in accounting, business administration, or a related field is preferred.
- Minimum of five (5) years experience in payroll and benefits administration.
- Proficiency in using ADP workforce, Benefits software and Microsoft Office Suite especially Excel.
- Strong knowledge of payroll and benefits regulations, tax laws, and compliance requirements.
- Ability to do payroll for 4 different business entities while staying organized and on top of all deadlines.
- Two (2) years of general human resources experience is an asset but not required.
- Experience working within a unionized environment an asset.
- Superior communication and customer service.
- Interpersonal skills.
- Accountability and problem-solving skills.
- Detail orientated.
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