Job Overview
Do you have extensive knowledge and bookkeeping experience in the Non-Profit sector? The Agroforestry & Woodlot Extension Society (AWES) is looking for an integral member with a passion for Non-Profit to join our Society full-time (~30-40 hours/week). It is expected that this person will have extensive experience in all aspects of the Non-Profit world, including grant funding (restricted/unrestricted), delivering financial planning and reporting, as well as understanding the nuances that make bookkeeping for this sector unique.
The ideal candidate is an authentic and innovative professional with a background in non-profit accounting, bookkeeping, or related fields and is passionate about financial management. You will play an integral role in producing multiple financial reports in accordance with government policies, processes, guidelines, and Generally Accepted Accounting Principles. You will have a strong interest in and/or experience working in the not-for-profit world and care about the environment.
This is a hybrid position (candidates must be available to work from the office minimally three (3) days per week).
A bit about us:
AWES is a growing environmental non-profit organization that provides direct assistance to landowners, municipalities, and organizations with funding or expertise on planting project design and implementation, tree health assessment, municipal policy guidance, restoration, bioengineering planning, source plant material, and the planting and maintenance of forested areas. Our planting projects extend across Alberta, and we promote community capacity building through training and workshops. AWES is helping communities and landowners make the most of their forests, large and small.
Job Function:
- To provide leadership of financial management at AWES
- To be an active and integral member of the Team
- Responsible for the effective operation of the accounting systems, the preparation of and distribution of financial reports, and administrative oversight, including a) grant tracking, b) operational budget tracking, c) staff benefit coordination, d) client contracts, e) staff hourly tracking; f) payroll; g) accounts payable/receivables; h) extension services, and sales.
- Responsible for maintaining the accounting software, systems databases, and invoicing software and the general oversight of financial computer networking systems
- Assist the Executive Director in developing, implementing, and maintaining the organization’s policies, protocols, procedures, and other general administrative duties.
Expected Results:
- Smooth and efficient running of AWES financial management and support for administration
- Effective and efficient monitoring of revenue and expenses as compared to budget (per grant program and operating budget)
- Implementation and operation of administrative and financial systems
- Clear and accurate monthly and annual financial reporting and analysis (maintaining all records of financial transactions, including tracking and managing daily transactions for the organization)
- Effective management of payroll, benefits, and all banking
- With the Executive Director, preparation of a clear and realistic annual budget
- Effective management of human resource records and policies
- Updating a general ledger and preparing trial balances for perusal by the Board
- Maintaining and filing requisite documents for taxation compliance
- Monitoring cash flow and producing financial reports to assist the Executive Director in making strategic decisions
Required Skills:
- Post-secondary education in a related field of study or equivalent experience
- Minimum of 10 years of full-cycle bookkeeping experience, including year-end prep.
- Minimum of 10 years Canadian Non-Profit bookkeeping experience
- Extensive experience with creating and managing Budgets and Forecasting
- Extensive experience managing Financial Grant Reporting
- Demonstrated strong organizational and leadership skills
- Exceptional communication (verbal and written) and time management skills
- Strong interpersonal, financial, and administrative skills
- Exceptional ability to master various systems and software as required (Word, Excel, QuickBooks, SAGE Simply Accounting, etc.)
- Ability to work both independently and in a team environment
- Ability to adapt to new technology, learn new systems, and develop new processes
- Ability to function in an ever-changing environment
- Excited to support the vision of AWES in the successful execution of its long-term Strategic Plan
Required skills and experience to be successful:
- Ability to work with and improve disorganized records
- Experience with issuing donation receipts
- Experience with QBO / QuickBooks Desktop
- Experience managing GST/HST and PST
- Exceptional organizational and time management skills
- Strong analytical and problem-solving skills
- Detail-oriented and accurate in task and completion
- Experience working in the Microsoft Office Suite of products, an asset
- Experience in a multi-client environment, an asset
- Experience tracking time between projects, an asset
About you:
- Able to work independently and as part of a team
- Developing new financial processes/protocols and best management practices for the organization and employees
- Experience coaching and supporting team members
- Willingness to learn and adapt to change
- Possess a positive, can-do attitude
- Strong verbal and written communication skills
- Comfortable with technology and various accounting applications
- Patience and a sense of humour are essential
- CPB (Certified Professional Bookkeeper) designation, a strong asset
Computer and technology knowledge
- QuickBooks
- MS Outlook
- MS Access
- MS Excel
- MS PowerPoint
- MS Word
Work conditions and physical capabilities
- Work under pressure
- Attention to detail
Personal suitability
- Accurate/detail-oriented
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
What we offer:
- Competitive Salary
- Flex time and hybrid position
- Benefits in the form of a Health Spending Account (HSA) available after 3 months
How To Apply:
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for the job online. No phone calls.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
Job Types: Full-time, Permanent
Pay: $54,080.00-$62,000.00 per year
Benefits:
Schedule:
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 5 years (preferred)
- Bookkeeping: 10 years (preferred)
Work Location: Hybrid remote in Edmonton, AB T5Y 6H3
Application deadline: 2024-12-30
