Posting #: 29199
Department: Firestone Institute for Respiratory Health - Support Staff
Employee Type:Regular, Part Time
If Temporary, Number of Weeks:
Union:CUPE
Openings Remaining:1
Work Days: Monday to Friday
Time of Day: Days
Shift: Rotating, Various Rotating, 4 hour, 6 hour, 7.5 hour
Shift Start: 7:30, 8:00, 8:30, 9:00 Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)
Opening Date: 24/09/2024
Closing Date: 07/12/2024 Applications must be received online by 12:00 midnight on the Closing Date
POSITION SUMMARY
This position supports the activities of the Nurse Manager of the Ambulatory Clinic Services (i.e. Firestone, Sleep Labs, Outpatient, Fontbonne, Apheresis) as they relate to the day-to-day operations of multiple units/programs. Operational details and unit activities are coordinated to ensure things run smoothly and in accordance with the policies and procedures of the hospital.
QUALIFICATIONS
- 2-year post-secondary diploma in office administration health services from an accredited school
- Medical terminology certificate
- 3-years' experience providing administrative support in a fast-paced hospital program setting
- Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
- Intermediate skill level in MSWord, MS Excel, and typing
- Clerical testing may be required as part of the selection process
- Experience working with staffing scheduling systems
- Ability to communicate effectively and tactfully, both in person and by telephone
- Maintain excellent interpersonal relationships while handling multiple tasks with frequent interruptions
- Good organization skills, with ability to set own priorities and work with minimal supervision
- Demonstrated ability to handle confidential information
RESPONSIBILITIES
- Maintains effective internal and external communications through the sharing and timely dissemination of information
- Contributes to continuous quality improvement initiatives on a regular basis
- Update schedule daily as it applies to day-to-day operational needs of a specific program/unit
- Provides support to the Supervisor and/or Manager by handling incoming mail, faxes, photocopying, emails, typing various correspondence, gathering information, taking meeting minutes, scheduling meetings and booking rooms, and maintaining accurate filing system, all in an efficient, accurate and professional manner
- Records staff attendance completes staff payroll sheets and overtime submission for the Manager’s approval, submitting to Payroll Services by established deadlines
- Maintains current departmental lists, program documents, call-in sheets, assignment sheets, staff education manuals
- Utilizes appropriate computer application to maintain data and compile statistics for use in auditing and reporting on a variety of central staffing activities
- Ensures all office supplies, housekeeping, maintenance, Digital Solutions, telecommunications, etc. requests are requisitioned in a timely manner
- Submitting purchasing and work orders, confirming office/department supplies are received in a timely manner
- Completes and submits corporate forms per established deadlines (IT, Finance, Payroll, RFS, etc.) and maintains and updates department information on internal and external websites
- Performs other duties as assigned by Manager
WAGE RATE
Hourly $27.37...$28.54... $29.72 (plus 14% in lieu of benefits)
St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
