Position Details

Posting #: 29199
Department: Firestone Institute for Respiratory Health - Support Staff
Employee Type:Regular, Part Time
If Temporary, Number of Weeks:
Union:CUPE
Openings Remaining:1

Schedule

Work Days: Monday to Friday
Time of Day: Days
Shift: Rotating, Various Rotating, 4 hour, 6 hour, 7.5 hour
Shift Start: 7:30, 8:00, 8:30, 9:00 Hours are subject to change based on operational requirements.
This position may be scheduled at any of the following sites: Charlton Campus (Hamilton Downtown)

Application Dates

Opening Date: 24/09/2024
Closing Date: 07/12/2024 Applications must be received online by 12:00 midnight on the Closing Date

Position Description

POSITION SUMMARY
This position supports the activities of the Nurse Manager of the Ambulatory Clinic Services (i.e. Firestone, Sleep Labs, Outpatient, Fontbonne, Apheresis) as they relate to the day-to-day operations of multiple units/programs. Operational details and unit activities are coordinated to ensure things run smoothly and in accordance with the policies and procedures of the hospital.

QUALIFICATIONS

2-year post-secondary diploma in office administration health services from an accredited school
Medical terminology certificate
3-years' experience providing administrative support in a fast-paced hospital program setting
Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
Intermediate skill level in MSWord, MS Excel, and typing
Clerical testing may be required as part of the selection process
Experience working with staffing scheduling systems
Ability to communicate effectively and tactfully, both in person and by telephone
Maintain excellent interpersonal relationships while handling multiple tasks with frequent interruptions
Good organization skills, with ability to set own priorities and work with minimal supervision
Demonstrated ability to handle confidential information

RESPONSIBILITIES

Maintains effective internal and external communications through the sharing and timely dissemination of information
Contributes to continuous quality improvement initiatives on a regular basis
Update schedule daily as it applies to day-to-day operational needs of a specific program/unit
Provides support to the Supervisor and/or Manager by handling incoming mail, faxes, photocopying, emails, typing various correspondence, gathering information, taking meeting minutes, scheduling meetings and booking rooms, and maintaining accurate filing system, all in an efficient, accurate and professional manner
Records staff attendance completes staff payroll sheets and overtime submission for the Manager’s approval, submitting to Payroll Services by established deadlines
Maintains current departmental lists, program documents, call-in sheets, assignment sheets, staff education manuals
Utilizes appropriate computer application to maintain data and compile statistics for use in auditing and reporting on a variety of central staffing activities
Ensures all office supplies, housekeeping, maintenance, Digital Solutions, telecommunications, etc. requests are requisitioned in a timely manner
Submitting purchasing and work orders, confirming office/department supplies are received in a timely manner
Completes and submits corporate forms per established deadlines (IT, Finance, Payroll, RFS, etc.) and maintains and updates department information on internal and external websites
Performs other duties as assigned by Manager

WAGE RATE
Hourly $27.37...$28.54... $29.72 (plus 14% in lieu of benefits)

St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values of SJHH.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.

St. Joseph's Healthcare Hamilton

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