Are you a highly organized and detail-oriented professional with a passion for providing exceptional administrative support? Our client, Medallion Energy Services, is seeking a dedicated Receptionist/Accounts Payable Specialist to be the welcoming face of our office and a key player in our financial operations.
In this dual-role position, you'll manage front-desk responsibilities, ensuring a positive experience for visitors and team members, while also playing a crucial role in our accounts payable processes. If you're looking for a challenging and rewarding opportunity to grow your career in a supportive and fast-paced environment, we’d love to hear from you!
Reception Duties
- Greet visitors and direct them to the appropriate personnel, maintaining a professional and welcoming atmosphere.
- Answer and direct phone calls, take messages, and manage general office email inquiries.
- Handle incoming and outgoing mail, courier services, and deliveries.
- Ensure the reception area is clean, organized, and well-stocked with necessary supplies.
Administrative Support
- Assist with document preparation, filing, and record-keeping.
- Provide support to various departments with administrative tasks, such as data entry and scheduling meetings.
- Manage office supplies, ensuring inventory is tracked and replenished when necessary.
- Organize and maintain physical and digital files in compliance with company policies.
Accounts Payable Assistance
- Review, verify, and process invoices for accuracy and proper authorization.
- Assist with preparing payments.
- Communicate with vendors to resolve discrepancies and respond to inquiries.
- Maintain organized records of Accounts Payable transactions and assist in monthly reporting.
Skills & Qualifications
- Experience: Previous experience in reception, administrative support, or accounts payable is a must.
- Technical Proficiency: Familiarity with accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
- Communication Skills: Strong verbal and written communication skills for engaging with clients, vendors, and team members.
- Organizational Skills: Excellent multitasking and time management abilities with a keen eye for detail.
Key Competencies
- Professionalism and Courtesy
- Attention to Detail
- Time Management and Prioritization
- Teamwork and Collaboration
- Confidentiality and Discretion
Pay range would be $21 - $25 per hour
Job Types: Full-time, Permanent
Pay: $21.00-$25.00 per hour
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
- Day shift
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
Language:
Work Location: In person
