Job Summary
We are looking for a reliable and precise professional to help us properly maintain our payable information. The Accounts Payable Associate will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze invoices, PO’s, assign payments, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.
Job Responsibilities
- Invoice processing
- Monitor US email inbox daily for invoices
- Scan invoices into Verify to be uploaded into SAP Cockpit for processing
- Verify that the correct PO is being used, confirm correct coding is being applied to FI invoices
- Use Excel upload sheet to submit mass posting for recurring invoices
- Investigate and resolve problems associated with processing of invoices and Purchase Orders
- Payments
- Prepare batch check runs, ACH transactions, and wire submissions once a week
- Pay vendors based on the agreed payments terms
- Reconcile
- Review AP aging report
- Research and resolve all inquiries and disputes
- Reconcile monthly statements in collaboration with retail development team for amounts owed to landlords
- Maintenance/Audit/Projects
- Convert manual filing to electronic filing
- Participate in external and internal audits/ retrieving invoices
- Auditing travel and entertainment expense reports
- Proactively identifying areas of improvement and prepare SOPs
- Assist with preparation of monthly percent rent calculations based on L’Occitane’ s monthly sales figures
- Assist with comparison of Lease Accounting system (Apex) to balances within L’Occitane’ s general ledger
- Perform additional project work to support corporate initiatives
Key Performance Indicators
- Process invoices timely
- Payments on time
- Vendor conflict resolution
- Customer service
Requirements
EDUCATION:
- Bachelor’s Degree in Accounting, Finance or related discipline
Experience
- Minimum of 3-5 years’ experience in accounts payable
Skills
- Experience in SAP program is a must
- Experience in PO System
- Proficient in Excel
- Attention to details/Organization
- Excellent written and verbal communication skills
- Maintain Vendor Relationships
- Experience with landlords, lease accounting and/or property management companies would be an asset
- Excellent time management, team player and collaboration skills
PHYSICAL & TRAVEL REQUIREMENTS:
- Must be able to work hybrid schedule with 3 days in office.
All Applicants
United States Applicants Only:
