Are you passionate about dance and looking to make a meaningful impact in a vibrant and collaborative environment? Canada’s National Ballet School (NBS) is excited to invite applications for the full-time, permanent position of Accountant – Accounts Receivable. This is a fantastic opportunity to become part of a dynamic team that supports the transformative power of dance across all ages and abilities. About Us: At NBS, you’ll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society. Your Role: As an Accountant - Accounts Receivable, you will play a crucial role in our Finance team. Reporting to the Controller, you will be responsible for maintaining and optimizing an integrated database system for the collection, use, storage and retrieval of vital students, donors, facility rental information, electronic files and program documents. The Accountant- Accounts Receivable is responsible for developing and implementing processes to optimize data capture and integrity and reporting requirements. The Accountant – Accounts Receivable is also responsible for timely and accurate recording and reconciliation of all Student registration systems, student billing accounts receivable and donation transactions. The duties also include the maintenance of the financial aspects of the Active Net, Student Billing and Raiser’s Edge Database. This is a hybrid position, with the chance of working remotely twice weekly. Duties and Responsibilities: Student Accounts Financial database Student billing – Professional Ballet Programs Update the Student Billing system by tracking and recording payments by both current/post-dated cheques, credit card and other payment sources. Identify, follow up and resolve NSF, stale-dated cheques and credit card declines. Manage charges and credits for students in the Professional Ballet Program based on signed fee contracts, matching charges/credits with student fees and financial assistance agreed on the fee contracts. This includes scheduling, entering, applying, correcting errors or making revisions through the school year. Process payment via TD merchant services and other processors. Charge credit cards, enter payments in system, and then apply the payments to the accounts. Process daily bank deposits by collecting, totaling, entering and balancing all cash cheques and credit card charges received from the Registrar; reconcile and balance weekly. Assist with financial student billing controls and procedures, suggest improvements where necessary. Update NBS’ Student Billing system with approved data from the Finance and Registrar Departments for fee tables, bill codes, and student information, and other information as required; produce reports for Registrar’s verification. Prepare monthly and year-end reconciliations, reports and schedules of the Student Billing database. Responsible for preparing and sending out collection letters to parents/students once approved by Controller or Registrar, and follow up with collection calls. Prepare & lead weekly aging review meetings and responsible for assigned action items. Prepare and distribute monthly students’ statements. Assist with students-related revenue and financial assistance budgeting and forecasting by providing various analyses and reports. Responsible for preparing tax forms (T2202A and T4A). Assist with year-end audit requirements and Government reporting. SmartRec (Amilia) –Recreational Programs Monitor registration system for community programs for participants’ registration and payment status. Follow up and create reports on outstanding balance for all programs, and communicate with the program coordinators to resolve the outstanding amount on a monthly basis. Month and year-end reconciliations & reporting. Fundraising financial database Assist Advancement department with issuing donation tax receipts. Process & record various donation revenue (i.e. credit card, cheque deposit, cash etc. donation transactions). Prepare reports by compiling, sorting and retrieving information (Annual Fundraising Report and others). Provide secondary backup for Donation/Fundraising related tasks. General Accounting Perform as backup for Accounts Payable on daily deposit/checking finance mails, and others as required. Assist with accounts reconciliation, various audit, system conversion and other projects as needed. Contribute to team effort by accomplishing related results as needed. Other duties as required and assigned by Controller. What We’re Looking For: We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don’t meet every qualification listed. If you have strong interpersonal skills, a knack for problem-solving, and a passion for contributing to a creative and supportive environment, we’d love to hear from you! Skills and Qualifications: Post-secondary education in Business/Accounting or related field. Currently pursuing CPA is an asset. Minimum 2-5 years accounts receivable experience and other revenue functions; significant experience creating and maintaining complex spreadsheets and pivot tables using Excel; accounting knowledge. Minimum 2-5 years of experience with the student registration and billing database, Blackbaud (FENXT & Billing Management) is a strong asset. Knowledge of charitable tax receipting; familiarity with not-for-profit fundraising and CRA guidelines. Ability to set priorities, use good judgement, meet deadlines and handle a high volume of work with minimum supervision; prepare ad-hoc reports for management purposes, good organizational skills and attention to detail. Strong analytical skills with the ability to be accurate and thorough. Strong interpersonal skills to interact with a variety of staff and external contacts, including donors and families. Ability to work independently and as part of a team. Familiarity with creating online forms and handling captured data. Successful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department at NBS . Thank you for considering a career with Canada’s National Ballet School. We look forward to potentially welcoming you to our team! Powered by JazzHR
