We are seeking an organized and detail-oriented part time Office Administrator with English and Spanish speaking skills to join our team. The ideal candidate will help out in keeping our operations running smoothly by answering calls, corresponding by emails, dealing with clients This position requires someone who is comfortable in a dynamic work environment and has experience with office management and employee coordination.
Key Responsibilities:
- General Administrative Tasks: Handle day-to-day administrative duties, including answering phones, managing emails, filing, and data entry.
- Safety Documentation: Maintain and update safety-related records, ensuring compliance with industry and company standards.
- Top of Funnel Purchasing: Assist in the procurement of office supplies, tools, and basic parts, ensuring adequate inventory levels.
- Phone & Customer Service: Answer incoming phone calls in a professional manner, assist with customer inquiries, and direct calls as needed.
- Light HR Tasks: Assist with basic human resources tasks such as tracking employee attendance, managing new hire paperwork, and helping with employee communications.
- Office Policy Development: Help develop, implement, and maintain office policies and procedures to improve workflow and ensure compliance with company standards.
- Office Support: Provide general support for various administrative tasks as needed to ensure the office runs smoothly and efficiently.
Qualifications:
- Proven experience in an administrative role, preferably in a service-based company.
- Familiarity with safety documentation and scheduling processes
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Experience with invoicing software (QuickBooks or similar) is a plus.
- Ability to work independently and prioritize tasks effectively.
- Event planning or coordination experience is a plus.
- HR experience or understanding of basic HR tasks is a plus.
Job Types: Part time , potential to become a full time employee .
Language requirement:
- English (fluent ) and Spanish(Fluent) preferred
Schedule:
Education:
- Secondary School (preferred)
Job Type: Casual
Pay: From $18.00 per hour
Expected hours: 20 – 30 per week
Schedule:
Ability to commute/relocate:
- Newmarket, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)
Language:
- Spanish (required)
- English (required)
Work Location: In person
