We are looking for an Office Floater to join our team and provide support to our organization. The successful candidate will be responsible for performing a variety of tasks and will learn a little bit of every role within the department to be able to jump in and help the team. The ideal candidate should have excellent organizational and communication skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.
General Office Responsibilities
- Mailing invoices and/or cheques
- Filing charge invoices
- Preparing Metro knife service spreadsheet to get monthly total of all locations and ensuring all physical copies of invoices are included to be sent out to customer
AR Responsibilities:
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
- Prepare bills, invoices and bank deposits
- Draft and submit A/R adjustment forms as needed
- Processing monthly pre-authorizes payments
AP Responsibilities:
- Able to process and enter invoices
- Put together Freightcom back ups for invoices
- Review quoted cost and invoiced cost to determine if there are any discrepancies
- Confirm and approve invoice to be paid
Knife Account responsibilities:
- Review and balance knife service invoices
- Make necessary changes to customer accounts and in knife service books
- Prepare invoices that goes out to drivers
- Apply cash/cheque payments to invoices on account
- Scan invoices
Order Entry Responsibilities:
Matching packing slips and picking slips to backups (pro-formas, original orders, and/or quotes)
Online:
- Match picking slips to online orders given from online team
- Print pro-forma for pickup, delivery, and back orders
- Making revisions to orders
- Entering backordered sales into the system
Purchasing Responsibilities:
- Entering purchase orders
- Matching POs to order confirmations and review product costs
- Reviewing packing slips of received products to invoices
Other Responsibilities:
- Month end; Void individual knife service invoices for select head office accounts so they can be consolidated and rebilled under one invoice
- Reviewing sale orders and making necessary changes to inventory codes, quantities, and prices
- Invoicing online, COD, and charge sale orders
Requirements
- Completion of post-secondary Bachelors Degree in Business or related field
- Proficient with Microsoft Office Excel
- Ability to multitask and work in a fast paced environment
- Highly attentive to detail with strong clerical and organizational skills
- Ability to communicate clearly and effectively with all levels of an organization
- Ability to communicate clearly and effectively with all levels of an organization
Job Types: Full-time, Permanent
Pay: $18.00-$21.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
- Store discount
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Toronto, ON M3N 1X8: reliably commute or plan to relocate before starting work (required)
Application question(s):
- We are looking for someone holding a Bachelors Degree in Business or a related field. Does your educational background match this criteria?
Education:
- Bachelor's Degree (required)
Experience:
- Data entry: 2 years (required)
- Administrative experience: 2 years (required)
Work Location: In person
