We are looking for an Office Floater to join our team and provide support to our organization. The successful candidate will be responsible for performing a variety of tasks and will learn a little bit of every role within the department to be able to jump in and help the team. The ideal candidate should have excellent organizational and communication skills, be detail-oriented, and have the ability to multitask in a fast-paced environment.

General Office Responsibilities

Mailing invoices and/or cheques
Filing charge invoices
Preparing Metro knife service spreadsheet to get monthly total of all locations and ensuring all physical copies of invoices are included to be sent out to customer

AR Responsibilities:

Process accounts and incoming payments in compliance with financial policies and procedures
Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
Prepare bills, invoices and bank deposits
Draft and submit A/R adjustment forms as needed
Processing monthly pre-authorizes payments

AP Responsibilities:

Able to process and enter invoices
Put together Freightcom back ups for invoices
Review quoted cost and invoiced cost to determine if there are any discrepancies
Confirm and approve invoice to be paid

Knife Account responsibilities:

Review and balance knife service invoices
Make necessary changes to customer accounts and in knife service books
Prepare invoices that goes out to drivers
Apply cash/cheque payments to invoices on account
Scan invoices

Order Entry Responsibilities:

Matching packing slips and picking slips to backups (pro-formas, original orders, and/or quotes)

Online:

Match picking slips to online orders given from online team
Print pro-forma for pickup, delivery, and back orders
Making revisions to orders
Entering backordered sales into the system

Purchasing Responsibilities:

Entering purchase orders
Matching POs to order confirmations and review product costs
Reviewing packing slips of received products to invoices

Other Responsibilities:

Month end; Void individual knife service invoices for select head office accounts so they can be consolidated and rebilled under one invoice
Reviewing sale orders and making necessary changes to inventory codes, quantities, and prices
Invoicing online, COD, and charge sale orders

Requirements

Completion of post-secondary Bachelors Degree in Business or related field
Proficient with Microsoft Office Excel
Ability to multitask and work in a fast paced environment
Highly attentive to detail with strong clerical and organizational skills
Ability to communicate clearly and effectively with all levels of an organization
Ability to communicate clearly and effectively with all levels of an organization

Job Types: Full-time, Permanent

Pay: $18.00-$21.00 per hour

Benefits:

Dental care
Extended health care
On-site parking
Store discount

Schedule:

8 hour shift
Day shift
Monday to Friday

Ability to commute/relocate:

Toronto, ON M3N 1X8: reliably commute or plan to relocate before starting work (required)

Application question(s):

We are looking for someone holding a Bachelors Degree in Business or a related field. Does your educational background match this criteria?

Education:

Bachelor's Degree (required)

Experience:

Data entry: 2 years (required)
Administrative experience: 2 years (required)

Work Location: In person

NELLA CUTLERY TORONTO INC.

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Office Floater/Admin