Job Overview: Contract Position - Term 13 Months
Office Manager maintains personnel records, updates databases, and creates guidelines and FAQ documents about company policies. They gather payroll data, publish job ads, schedule interviews, and prepare HR-related reports. They also develop training materials and respond to employee inquiries about benefits.
Office Management:
- Organize and schedule meetings and appointments.
- Maintains company organization charts and the employee directory.
- Responsible for management of the building, which includes but not limited to managing repairs, tenant issues, etc.
- Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
- Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
- Responsible for arranging internal office moves.
- Participates as needed in special department projects.
- Manage executives' schedules, calendars, and appointments
- Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
- Maintain efficiency within the office by establishing the best policies, standards, and procedures for their company or department
- Train and successfully onboard new hires
- Organize company-wide, corporate and internal meetings, parties, and events
Payroll / Human Resources:
- Processes Payroll
- Processing of payroll changes (e.g. new hires, terminations, raises) and system upgrades
- Ensure compliance with relevant laws and internal policies
- Administers various human resource plans and procedures for all company personnel; assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
- Performs benefits administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees.
- Conducts recruitment efforts; conducts new-employee orientations; monitors career-pathing program.
- Handles employee relations and exit interviewing.
Qualifications
· Proficiency in Microsoft Office suites and other office technology
· Experience with scheduling, budgeting, HR and/or payroll
· Comfortable working in a fast-paced environment
· Strategic planning and business development skills
· Experience planning events for internal staff and vendors
· Excellent time management skills and ability to multi-task and prioritize work
· Attention to detail and problem solving skills
· Excellent written and verbal communication skills
· Strong organizational and planning skills in a fast-paced environment
· A creative mind with an ability to suggest improvements
Job Type: Fixed term contract
Contract length: 13 months
Pay: From $25.00 per hour
Expected hours: 35 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match
Schedule:
Experience:
- Payroll: 1 year (preferred)
Language:
Ability to Commute:
- St. Catharines, ON L2R 5J9 (required)
Work Location: In person
Expected start date: 2024-11-01
