Located in downtown Toronto, Podium Developments is seeking an experienced Administrative Assistant to join our Head Office team!
Who We Are
Since its founding in 2004, Podium Developments has a successful track record of entitling, developing and constructing new mixed-use residential buildings in urban infill locations, often near major educational institutions. As a vertically integrated development, construction and asset management business, Podium applies and leverages all business lenses together to produce successful projects, from conception, to delivery, and management beyond. Podium is a collaboration of seasoned professionals in planning/design, engineering, finance and project management with shared values and successes; a team of experts investing and working together. With many completed projects in Toronto, Oshawa, Kingston, Barrie, Guelph and Miami, and eight more currently under development and construction in the GTA, Podium continues to bring new developments to fruition.
What We're Looking For
Podium is seeking an Administrative Assistant to manage front-desk operations and provide comprehensive administrative support to Executives, including scheduling, correspondence, and office coordination. The ideal candidate is a proactive and organized professional with a passion for providing exceptional administrative support and the ability to work collaboratively with team members at all levels of the organization. If you are a proactive and motivated individual with a passion for creating a positive work environment, we want to hear from you!
Key Responsibilities:
- Provide high-level administrative support to the Executive team, and other Senior Leadership, as required.
- Receive incoming calls, take messages and direct correspondence.
- Schedule and organize calendar appointments and events and provide reminders.
- Plan and organize meetings, including reservations and logistics.
- Direct clients and guests to their meeting location.
- Arrange travel itineraries, accommodations, and transportation.
- Prepare and distribute correspondence, memos, reports, and presentations on behalf of the Executive team.
- Draft, edit, and proofread documents, presentations, and reports, and commission documents for the organization.
- Prepare and submit monthly expense reports in accordance with company policies and deadlines.
- Conduct research and present findings in a clear and concise manner.
- Receive and distribute incoming mail and maintain filing system.
- Maintain internal databases, including employee directory and contact list.
- Manage and maintain the front desk/reception area and be the first point of contact for all clients, guests, and Podium employees.
- Ensure the front desk/reception area is clean, organized, and compliant with health and safety regulations.
- Manage confidential information with discretion and professionalism.
- Anticipate the needs of the Executive team and proactively address them.
Skills & Qualifications:
- Minimum of 3 years of experience in an Administrative Assistant, Receptionist, and/or Executive Assistant role or similar.
- Experience providing administrative support to senior management.
- Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with a professional and friendly demeanor.
- Strong problem-solving skills and the ability to exercise sound judgment.
- Proactive, resourceful, and skilled in streamlining processes and enhancing operational efficiency.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience working in the real estate or property development industry is preferred.
What We Offer:
· Competitive salary
· Group Health Benefits
· Group Retirement Savings Plan
· Long-term career opportunities
· People-focused culture and work environment
Application Process: Please apply directly through our job board. No phone calls please.
Podium Developments is committed to providing accommodation for candidates with disabilities throughout the recruitment process. If you require accommodation during any stage of the recruitment process, please notify us by emailing recruiting@podiumdevelopments.com, and we will work with you to meet your needs.
Job Type: Full-time
Pay: $60,000.00-$68,000.00 per year
Benefits:
- Company events
- Life insurance
- On-site parking
- RRSP match
Work Location: In person
