Job Title: Accounts Receivable Specialist
Type: Full-time
Location: Vaughan, ON
We are seeking an Accounts Receivable (AR) Specialist with advanced organizational skills and attention to detail to join our Finance team in Vaughan office. We promote training, support and advanced learning, enabling future growth opportunities within the Finance & Administration Department.
At Mactrans Logistics, we provide Third Party Logistics (3PL) transportation services across North America with offices across Canada. With over 15 years of experience in the industry, we provide innovative logistics solutions to our Customers in a variety of verticals. Our culture is centered on Customer Service Excellence and continuous improvement. We continue to grow our business and for the last five years Mactrans has been named one of Canada’s Top-Growing companies by the Globe & Mail.
Our Promise:
• Base salary of $45,000 to $57,000 per year (depending on experience)
• Additional annual performance bonus program
• Comprehensive training, support, continuous learning and participation in innovation projects
• Full benefits including; medical, dental, long-term disability, & life insurance
• In office position with occasional work from home opportunities (2 days per month)
• Fun and knowledgeable colleagues, Team camaraderie, and our culture matters
• Team events like Lunches, BBQ's, events and holiday parties
Duties & Responsibilities:
• Perform daily AR collection activities including Customer collection emails, calls and statement sending to meet and maintain receivables DSO and aging targets.
• Identify and mitigate high-risk accounts and collection issues for Finance Team and work with Manager and Customers to obtaining payment plans or utilize collection agency.
• Analyze accounts and identify / resolve/ escalate issues externally and internally and keep the accounts receivable sub-ledger clean and current.
• Process daily EFT bank deposits and apply payments to Customer accounts including following up with Customers regarding missing remit statements, billing issues, and any over / under payments.
• Process daily non-EFT deposits including cheques, credit card charging (prepay and non-prepay), e-transfers.
• Preparing billing adjustments from Sales, Operations and Customers as needed and resend invoices to Customers including POD support.
• Following established procedures for processing deductions, discounts, discrepancies, write offs, receipts, etc.
• Prepare and email Customer requested statements and invoices as needed.
• Assist with daily New Customer set ups in TMS including preparation and sending onboarding, banking and credit information forms internally and externally. This includes forms required for new Customer RFQ projects and some new Vendor credit information and administration.
• Customer inquiry investigating and resolving as well as Customer profile details and terms updating in QuickBooks and TMS as needed.
• Daily billing activities including selected non-automated Customer Manifest billing, and billing portal uploads.
• Weekly AR statement reconciliations for two large Customer accounts.
• Weekly review and maintenance of AR Subledger and investigate balances, offsets, and investigate any issues and come up with the right set of action (collect, offset, apply payment, write-off, provision, etc., issuance of credits, reconciliation).
• Monthly preparation and sending of Customer sales reports.
• Assist with monthly and year-end AR related preparation and reviews.
• Ensure compliance with Company Standard Operating Procedures (SOPs) and assist in development of new best practices and SOPs.
• Other Finance and Administration department duties including; answering phones, weekly bank reconciliation work, project assistance, vacation coverage and ad hoc analysis.
• Help meet pre-defined Department Key Performance Indicators (KPIs).
• Position reports to Billing and Administration Manager
• Work in an open, collaborative, team environment.
• Targeting workday of 9:00 am to 5:30 pm
Candidate Requirements:
• Minimum 2-3 years of experience processing AR in logistics industry preferably (3PL logistics is optimal).
• A Post Secondary degree or diploma.
• Highly organized, analytical and detail oriented.
• Demonstrated ability to adhere to deadlines and achieve goals and objectives.
• Able to work in a fast-paced environment with multiple deadlines.
• Effective communication skills both written and verbal and proven ability to establish rapport and maintain external and internal relationships.
• Experience working with accounting and TMS systems (QuickBooks Enterprise, UFOS a plus)
• Strong Microsoft Excel skills including pivot tables and v-look up functions a plus.
• Experience with Microsoft suite of products (Outlook, Word, Teams, Power Point) and Adobe
• Additional accounting and/or financial courses considered an asset.
• Bilingual considered an asset.
Interviews will be determined based on the applicant’s qualifications, experience and information supplied on the resume. Only qualified candidates will be contacted for an interview.
Please email your resume and a cover letter to careers@mactrans.ca, and please include the job title in the email subject line.
