We are seeking an Accounts Payable (AP) Specialist with advanced organizational skills and attention to detail to join our Finance team in Vaughan office. We promote training, support and advanced learning, enabling future growth opportunities within the Finance & Administration Department.

At Mactrans Logistics, we provide Third Party Logistics (3PL) transportation services across North America with offices across Canada. With over 15 years of experience in the industry, we provide innovative logistics solutions to our Customers in a variety of verticals. Our culture is centered on Customer Service Excellence and continuous improvement. We continue to grow our business and for the last five years Mactrans has been named one of Canada’s Top-Growing companies by the Globe & Mail.

Our Promise:

• Base salary of $46,000 to $58,000 per year (based on experience)

• Additional annual performance bonus program

• Comprehensive training, support, continuous learning and participation in innovation projects

• Full benefits including; medical, dental, short & long-term disability, & life insurance

• In office position with occasional work from home opportunities

• Fun and knowledgeable colleagues, Team camaraderie, and our culture matters

• Team events like Lunches, BBQ's, events and holiday parties

Duties & Responsibilities:

• Responsible for weekly and monthly Carrier reconciliations including resolving discrepancies.

• Daily communication and liaising between Carriers and internal departments regarding invoices and payment matters.

• Perform Carrier invoice audit and supporting back up review, matching and processing transactions in our Transportation Management System (TMS).

• Verify accuracy and proper approvals for Proof of Deliveries (PODs), and upload to server or directly to TMS.

• Coding and processing selected non-Carrier Vendor invoices (i.e. operating expenses, Customer claims, employee expense reports, etc.)

• Issue Credit and Debit memos to Carriers as needed.

• Assist with Vendor profile updates and maintenance in TMS and QB as needed.

• Assist in monitoring EDI 210/214 transactions for AP processing and adjustment items.

• Ensure compliance with Company Standard Operating Procedures (SOPs) and assist in development of new best practices and SOPs.

• Assist with weekly, monthly and year-end AP related reviews.

• Other department duties including; daily AR remit deposit processing, claims assistance, project assistance and ad hoc analysis.

• Provide back up coverage when needed for department including AP EFT payment processing, daily TMS export, and credit card/ e-transfer receipts.

• Help meet pre-defined Department Key Performance Indicators (KPIs).

• Work in an open, collaborative, team environment.

• Targeting workday of 9:00 am to 5:30 pm

• Position reports to Accounting Manager

Candidate Requirements:

• Minimum 2 years of experience processing AP in logistics industry preferably.

• A Post Secondary degree or diploma.

• Highly organized, analytical and detail oriented.

• Demonstrated ability to adhere to deadlines and achieve goals and objectives.

• Able to work in a fast-paced environment with multiple deadlines.

• Effective communication skills both written and verbal and proven ability to establish rapport and maintain external and internal relationships.

• Experience working with accounting and TMS systems (QuickBooks Enterprise, UFOSs)

• Strong Microsoft Excel skills including pivot tables and v-look up functions.

• Experience with Microsoft Outlook, Word and Power Point.

• Additional accounting and/or financial courses considered an asset.

• Bilingual considered an asset.

Interviews will be determined based on the applicant’s qualifications, experience and information supplied on the resume. Only qualified candidates will be contacted for an interview.

Please email your resume and a cover letter to careers@mactrans.ca, and please include the job title in the email subject line.

Mactrans Logistics Inc.

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Accounts Payable Specialist