Position Overview:
IVEY Group is an industry leader in International Recruitment and Immigration, dedicated to helping Canadian industries overcome labor shortages by attracting, integrating, and retaining top international talent.
Reporting to the Chief Strategy Officer, the Executive Assistant is accountable for providing full scope of support. You’ll be managing the day-to-day for the CSO, show off your amazing project management, planning and research skills.
Key Responsibilities:
- Be the main point of contact for the CSO.
- Manage the CSO calendar scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and productivity.
- Efficiently manage the flow of information, including handling telephone calls, and email inquiries, by vetting and prioritizing them for a timely and accurate response for the CSO.
- Manage sensitive and confidential information with exceptional discretion and the highest degree of professionalism.
- Draft letters, emails, meeting agendas, reports, and proofreading of all work to ensure accuracy.
- Manage all social media platforms, specifically LinkedIn.
- Track and complete expense reports either weekly or monthly.
- Conduct research, prepare and edit communication material, including reports, correspondence, PowerPoint presentations, assessments, and other documents.
- Work with Marketing to create material for presentations for international meetings
- Record minutes at various meetings and distribute or file them accordingly.
- Coordinate all travel arrangements and logistics, including air travel bookings, accommodations, itineraries, and transportation for the CSO.
- Participate in meetings as needed on behalf of the CSO and provide updates as needed.
- Carry out miscellaneous duties as required.
Qualifications:
- At least 3 years of experience in an executive assistant role or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent interpersonal, verbal, and written communication skills with the ability to interact professionally with individuals at all levels.
- Fluent in French is an asset, but not required.
- Showcase the ability to write clear and concise emails, memos, letters and reports.
- Strong nature to take initiative and be resourceful, take full responsibility for tasks and able to work with tight deadlines.
- Superb project management skills and planning skills to be able to provide solutions and recommendations
- Exceptional attention to detail and precision, strong ability to work collaboratively and independently, and professionalism under pressure.
- Flexible and adaptable, able to adjust to changing priorities and workflows, with a proactive approach to problem-solving and decision-making.
- Experience with Social Media marketing, particularly LinkedIn.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and perform any other duties requested by his or her supervisor.
IVEY Group is an equal-opportunity Employer committed to fostering an inclusive and accessible environment reflecting the diversity of the communities in which we operate. If requested, we will provide reasonable accommodation during the recruitment process for persons with disabilities.
Job Types: Full-time, Permanent
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home
Flexible language requirement:
Schedule:
- Monday to Friday
- Weekends as needed
Education:
- Bachelor's Degree (preferred)
Work Location: Hybrid remote in Toronto, ON M9N 1K8
