Join us to shape the future of St. Catharines!
About the City:
In the city of St. Catharines, we are committed to realizing the vision outlined in The City of St. Catharines - Strategic Plan 2023 to 2027. Our goal is to cultivate a city that thrives on safety, innovation, sustainability, and caring, not just for today, but for generations to come. Join our team and be part of a meaningful journey to shape the future of our community, leaving a lasting impact that extends far beyond the present.
About the Role:
Responsible for the preparation and processing of various City payrolls including the associated validation, reporting, remittances/vouchers and general accounting related to payroll. This position also responds to payroll related inquiries from employees or City departments.
What You Will be Doing:
(These set out the principal functions of the position and shall not be considered as a detailed description of all the work requirements).
- Prepare and process weekly, biweekly and monthly payrolls including both salary and hourly remuneration.
- Review reports within payroll software to validate both information inputted by staff for processing and processed payrolls.
- Review reports to obtain various year to date totals for employees such as hours worked, accruals (vacation, floaters, management leave etc), as well as applicable earnings and employee/employer deductions.
- Validate that all processed payroll amounts are being posted to correct general ledger (GL) accounts and balance year to date amounts.
- Create and distribute paystubs to employees for processed payroll (email and printed copies).
- Enter and update banking information for all employees.
- Once payroll has been processed validate direct deposit file and submit to bank.
- Assist internal customers including employees with payroll related questions regarding payroll practices, legislation and deductions such as union dues.
- Updating employee master file in payroll system based on paperwork received and review master file following changes to ensure accuracy.
- Generating and submitting Record of Employments (ROE’s) as necessary.
- Ensuring deductions taken from pay are properly calculated and remitted on time.
- Prepare other monthly reports as necessary.
- Assist the Payroll Administrator and Payroll Team Leader and act as a backup in the absence of either role.
- Assist with filing, typing, mailing, duties.
- Assist with T4 and retroactive pay calculations as needed.
- Perform other similar and related duties as required.
About You:
Qualifications:
- Grade 12 Diploma plus payroll and/or accounting courses.
- Minimum one (1) year of payroll experience.
- Payroll Compliance Professional (PCP) certification is an asset.
- Pursuing a Payroll Compliance Professional (PCP) certification is preferred.
Skills:
- Strong ability in basic arithmetic skills.
- Proficient MS Excel skills.
- Proficiency in typing.
- Proven ability to work with mathematical calculations.
- Proven ability to meet strict deadlines.
- Proven ability to work in a team environment.
- A sound knowledge of the payroll function.
- The ability to communicate effectively with peers and public.
- Proficient skill level with Microsoft Office applications, particularly Word and Excel
Other Requirements:
- Proven completion of Ministry of Labour Worker Health and Safety Awareness training
- Ability to travel between City work locations is required.
- Proof of education will be required upon hire.
What’s in it for you:
Salary & Benefits: Get a competitive salary plus health, dental, vision, and life insurance coverage (for applicable positions).
Pension Plan: Enjoy enrollment in the OMERS pension plan with matched contributions for a secure retirement.
Flexibility: Achieve work-life balance with our hybrid work environment (for eligible positions).
Training: Access training and development funds to support your career growth.
Make Your Mark: Share your ideas, drive change, and leave a lasting impact through modernization efforts.
Great People: Work with a supportive team and leadership focused on your success.
Other Job Details:
Salary Range: $52,578 - $59,077
Employee Group: CUPE 157
Department: Financial Management Services
Position Type: Permanent, Full-time
Work Mode: Hybrid
Hours of Work: 8:30am to 4:30pm
Number of Openings: 1
Job ID: 2024-227
Posted Date: December 27, 2024
Application Deadline: Open until filled
Additional Information:
To ensure fairness and efficiency in our recruitment process, we kindly request that all applications be submitted through our official portal at www.stcatharines.ca/jobs. Applications received through other channels will not be considered. We also advise applicants to maintain up-to-date contact information and regularly check their spam and junk email folders, as important communications regarding their application may be directed there.
For applicable positions, the recruitment process will be conducted using video conference technology. Please note that for certain roles, in-person interviews may be required.
They City of St. Catharines does not use AI Technology in any part of the recruitment process.
Employment Equity, Inclusivity and Accommodation:
Dedicated to fostering an inclusive and accessible work environment, the City of St. Catharines is an equal opportunity employer committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform the Human Resources Division of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.
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