Assistant Payroll Administrator

City of St. Catharines • Full-time • St. Catharines, Ontario, Canada • 3m ago

Summary:

Responsible for the preparation and processing of various City payrolls including the associated validation, reporting, remittances/vouchers and general accounting related to payroll. This position also responds to payroll related inquiries from employees or City departments.

Duties and Responsibilities:

(These set out the principal functions of the position and shall not be considered as a detailed description of all the work requirements).

Prepare and process weekly, biweekly and monthly payrolls including both salary and hourly remuneration.
Review reports within payroll software to validate both information inputted by staff for processing and processed payrolls.
Review reports to obtain various year to date totals for employees such as hours worked, accruals (vacation, floaters, management leave etc), as well as applicable earnings and employee/employer deductions.
Validate that all processed payroll amounts are being posted to correct general ledger (GL) accounts and balance year to date amounts.
Create and distribute paystubs to employees for processed payroll (email and printed copies).
Enter and update banking information for all employees.
Once payroll has been processed validate direct deposit file and submit to bank.
Assist internal customers including employees with payroll related questions regarding payroll practices, legislation and deductions such as union dues.
Updating employee master file in payroll system based on paperwork received and review master file following changes to ensure accuracy.
Generating and submitting Record of Employments (ROE’s) as necessary.
Ensuring deductions taken from pay are properly calculated and remitted on time.
Prepare other monthly reports as necessary.
Assist the Payroll Administrator and Payroll Team Leader and act as a backup in the absence of either role.
Assist with filing, typing, mailing, duties.
Assist with T4 and retroactive pay calculations as needed.
Perform other similar and related duties as required.

Position Requirements:

Grade 12 Diploma plus payroll and/or accounting courses.
Minimum one (1) year of payroll experience.
Payroll Compliance Professional (PCP) certification is an asset.
Pursuing a Payroll Compliance Professional (PCP) certification is preferred.
Strong ability in basic arithmetic skills.
Proficient MS Excel skills.
Proficiency in typing.
Proven ability to work with mathematical calculations.
Proven ability to meet strict deadlines.
Proven ability to work in a team environment.
A sound knowledge of the payroll function.
The ability to communicate effectively with peers and public.
Proficient skill level with Microsoft Office applications, particularly Word and Excel.
Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
A demonstrated commitment to enhancing safety culture.

CUPE 157 Pay Group 5 - Minimum $51,389 annually; Maximum $57,199 annually
Expected Work Location: City Hall (50 Church St)
Hours of Work: Currently Monday - Friday; 8:30 am – 4:30 pm

The City of St. Catharines is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process