Advance Tank Production Ltd. is looking for an Accounts Payable Clerk to work in a fast paced environment who has excellent attention to detail. The accounts payable clerk is responsible for the performance of a variety of duties from accounts payable to administrative support. Responsibilities will include verifying and coding invoices, invoice entry, scanning and filing. Verifying and reconciling transactions such as accounts payable and invoice verification, purchase orders, cheques, invoices, cheque requisitions, and account statements. Other responsibilities will include the performance of related clerical duties, such as using excel, spreadsheet, maintaining filing and record systems, faxing, photocopying, and answering phones.
Responsibilities:
- Calculates, prepares and issues documents related to accounts such as bills, invoices, account statements and other financial statements
- Code, total, batch, enter, verify and reconcile transactions, verify purchase orders, cheques, invoices, cheque requisitions.
- Answers phones
- Responds to customer/supplier inquiries, maintains good customer relations and solves problems
- Performs related clerical duties, such as excel spreadsheet maintenance, maintaining paper and electronic filing and record systems, faxing and photocopying.
- Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate payment problems while following corporate A/P policies and procedures.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Performs other duties as required.
Qualifications:
- Post Secondary education in Accounting, Finance, or Business Administration and 2 years of experience, or an equivalent combination of education and experience an asset.
- 2 years direct experience in an A/P or accounting capacity.
- Must be able to work independently with a strong attention to detail and a high degree of accuracy.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Knowledge of provincial taxes, general accepted accounting procedures, tax laws, and reporting requirements.
- Experience with shipping and receiving processes is an asset.
- Experience with Canadian customs is an asset.
- Effective communication skills with individuals at all levels of the organization.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Basic knowledge of accounting systems, budgets, and internal controls.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- High level of proficiency with Microsoft Office, specifically MS Excel and Word.
Job Types: Full-time, Permanent
Pay: $18.00-$25.00 per hour
Expected hours: 40 per week
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Profit sharing
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Accounting: 1 year (preferred)
Work Location: In person
