SUMMARY:
This position is full time in-office. Hybrid not available.
The Payroll manager is responsible for ensuring timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other earnings, deductions and accruals. The Payroll Manager will leverage critical thinking and a process-driven mindset to contribute to the continuous improvement of our payroll system and processes, always ensuring regulatory and legislative compliance with applicable laws and payroll tax obligations.
DUTIES AND RESPONSIBILITIES:
- Manage full cycle, weekly payroll in a timely and accurate manner to ensure all employees are paid on time and accurately.
- Review reports and reconciliation and provide final sign off for all payroll files to provide valuable workforce insights, which help to better understand and control labor costs.
- Monitor and respond to all government notices and correspondences to ensure our accounts stay in good standing.
- Guide and mentor the payroll team along with all branches in the accurate delivery of payroll information to ensure everyone involved in timesheet submissions and payroll are up to date on all processes and procedures.
- Responsible for year-end processing, reporting functions and government filings as required by law.
- Update and maintain annual payroll schedules to meet legal, contractual requirements and deadlines.
- Have complete responsibility over the audit and control activities for each payroll cycle, conduct the final review of each payroll run's final reconciled output, and authorize/approve the direct deposit file submission and bank funding for each payroll run to ensure accuracy and timely processing.
- Work with payroll provider to ensure the timely submission of all payroll-related statutory filings, remittances, and payments to government agencies and other entities; such as Taxes, CPP, EI, WSIB, EHT and union dues.
- Ensure the organization's compliance with ongoing and complex taxation issues, including the accurate assessment of taxable benefits, and year-end reporting for T4s, RL-1’s and T2200’s
- Keep fully apprised of all legislative changes, policy changes, and collective bargaining agreement modifications impacting payroll to ensure the leadership, employees, payroll staff and other key stakeholders are effectively informed in that regard.
- Periodically review and evaluate payroll processes. Propose and manage change implementations when necessary to improve payroll efficiency and accuracy.
- Oversee processing of payroll changes (e.g. new hires, terminations, salary changes) and system upgrades to ensure accuracy.
- Liaise with auditors and manage payroll tax audits in order to provide timely responses and information to complete audits.
- Collaborate with Human Resources and Accounting teams to stay up to date on all employee changes, payment of commissions and funding of payroll.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- 5+ years of Canadian payroll management experience with both union and non-union employees
- Must have held the title of Manager or above for a minimum of 5 years
- Experience with payroll systems (Payworks and Success Factors preferred)
- Prior experience in managing an hourly payroll of over 500 employees that spans across all provinces in Canada
- Solid understanding of payroll legislation for all provinces across Canada
- Experienced in leading a team and enjoys coaching and mentoring to develop the team members’ skill set
- Bilingual (English and French) is an asset
- Strong analytical and problem-solving skills
- Thorough knowledge of Canadian payroll-related laws and regulations
- Thorough understanding and knowledge of best payroll practices plus payroll tax compliance requirements
- Excellent verbal and written communication skills
- Strong detail orientation with strong analytical and problem-solving skills
- Excellent organizational and time management skills
- Self-motivated with the ability to take initiative, be proactive and resourceful
- Strong supervisory and leadership skills
EDUCATION/TRAINING:
- Must possess CPM designation
- Degree in Business Administration, Accounting, Human Resources or related field
PARTICULAR CONDITIONS:
Generally available outside normal working hours.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
- On call
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have national experience managing payrolls for all Canadian provinces?
Education:
- Bachelor's Degree (preferred)
Experience:
- Payroll: 5 years (required)
Work Location: In person
