20
The Opportunity
Accounts Payable Associate
6 months contract
Mississauga (Derry)
(Hybrid: Remote/In-office)
Supervisor, Accounts Payable
Alectra is committed to putting our people first in providing a positive employee experience and a safe work environment. Our Hybrid Workplace policy allows for an effective balance for employees with the opportunity to work in a hybrid environment; a combination of Remote / In-office work based on operational requirements.
Position Purpose:
Reporting to the Supervisor, Accounts Payable, this position is responsible for processing supplier invoices and employee expenses, reviewing for accuracy, appropriate approvals, existence of purchase orders, appropriateness of account distribution and completion. The incumbent is responsible for providing assistance with audit activities and year end working papers.
Responsibilities:
- Review and process supplier/vendor invoices for payment, verifying that each invoice is authorized, GL distribution is correct, commodity taxes are applied correctly; purchase orders have been referenced and sufficient funds are available on the purchase order.
- Review and verify invoices in Transform Active Capture.
- Communicate with vendors and staff regarding invoices, payments, statements and reconciliation of invoices to purchase orders.
- Review and process employee and credit card expenses, including verification of appropriate back up documentation and approvals are verifying that each expense is authorized, account allocation is correct, commodity taxes are applied correctly and ensure compliance with corporate policies.
- Prepare and record month end accruals, for assigned supplier/vendors, for goods and services received but not recorded and coordinate with approvers across the organization as required.
- Preparation of assigned account reconciliations, including analysis and follow up of causes of variances.
- Preparation of journal entries required for ongoing business purposes or resulting from analysis of account reconciliations.
- Process customer refunds and ensure information is accurate and is processed within established timelines.
- Maintain an accurate and up-to-date filing system
- Assisting in interim and year-end audits by providing internal/external auditors with information and supporting documentation as required.
- Support special projects by gathering data as required and by participating in projects to improve performance and processes of the organization.
- Acting as resource back up to staff during absences and as required.
- Training team members as required.
- Other duties as assigned.
- Responsible for a working knowledge and understanding of and make all efforts reasonable to work in accordance with and ensuring work is done in compliance with the appropriate safety legislation, EUSR rules, Alectra policies and procedures and safe work practices that apply to the work while adhering to the internal responsibility system.
- Reports any unsafe conditions or observed unsafe work practices using Alectra procedures
Education & Specialized Knowledge:
- Relevant post-secondary Business Education and/or intermediate standing in CPA, CGA or CPA, CMA program required.
Experience:
- Requires a minimum of 3 years related experience.
Skills/Abilities/Competencies:
- Proficiency in Windows-based office applications including Word and Excel is essential.
- Ability to handle high volume of detailed transactions, and multiple and conflicting deadlines effectively under pressure.
- Demonstrated ability to solve problems.
- Previous experience with ERP applications, J.D. Edwards preferred.
- Strong analytical skills.
- Flexibility to meet deadlines as required.
- Demonstrated written and verbal communication skills with coworkers and members of the public to achieve positive outcomes for the company.
- Requires basic knowledge of Occupational Health and Safety Act requirements as it relates to individual, organizational and operational requirements
