About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
Come work with us!
Job Summary
Reporting to the Manager, Payroll Administration, the Payroll Administrator is responsible for providing first level payroll support for all aspects of the payroll-related employment relationship for employees within an assigned client group. The Payroll Administrator responds to payroll enquiries from diverse stakeholders including Human Resources, employees, managers, and various external agencies responsible for responding in a timely and accurate manner in support of diversity and inclusion in the workplace. The incumbent is accountable for following up on payroll-related issues through to resolution and liaising with the rest of the Payroll Team to complete the payroll cycle within multiple, simultaneous deadlines.
Job Description
KEY RESPONSIBILITIES:
- Processes monthly, bi-weekly and casual payroll based on defined pay cycles, schedules and system requirements. Specific functions include processing additional pay entries, tax and banking information, and maintaining employee general deductions.
- Ensures actions relating to payroll activities are compliant with organizational policies and procedures as well as government regulations.
- Conducts data audit reviews and makes corresponding system corrections.
- Responsible for timely entry of cheque Requisitions and general journals into PeopleSoft Finance system using upload templates, adhering to the General Accounting Accounts Payable payment Schedule.
- Responds to first level enquiries from Human Resources, employees and managers relating to pay issues and general deductions, which may include preliminary investigation of specific situations, gathering data or contacting managers and employees as required and follow up or coordination with other payroll staff and management to resolve issues.
- Processes, logs and disperses both off-cycle and on-cycle cheques.
- Provides support to the Payroll Admininstration team in the collection of required data for the preparation of Records of Employment (ROE’s) within required legislated timelines for terminated employees, Leaves of Absence (LOA’s), and as requested by external agencies.
- Ensures all payroll documentation is e-filed accurately as per audit requirements.
- Prepares copies of T4 and T4A and pay advice slip forms in compliance with privacy legislation.
- Shares suggestions/opportunities to enhance client service relationship and process efficiencies and identifies potential compliance issues to the Manager, Payroll Administration.
- Conducts other duties in support of the department as required.
REQUIRED QUALIFICATIONS:
- Post-secondary program (minimum 2 years), with courses in accounting and payroll, combined with 1-3 years of experience in payroll administration.
- Knowledge of government regulations pertaining to payroll including CRA (CPP, EI, and tax), WSIB, EHT, union dues and pension deductions.
- Intermediate knowledge of complex computer software applications (PeopleSoft preferred), spreadsheet software, word processing, database, data retrieval and financial systems.
- Knowledge and understanding of accounting concepts and principles, payroll legislative policies, Employment Standards Act and their impact on payroll processing.
- Satisfactory Criminal Record Check Required.
- Promotes diversity and supports inclusion in the workplace.
- Consideration will be given to an equivalent combination of education and experience.
SPECIAL SKILLS:
- Ability to work under the pressure of inflexible deadlines.
- Organizational and time-management skills. Ability to focus in spite of many different duties and frequent interruptions.
- Commitment to high levels of confidentiality and attention to detail ensuring accuracy.. Strong verbal and written communication skills and the ability to adjust communication style for the audience. Interpersonal skills to interact with a variety of people in many different contexts and build effective work relationships.
- Judgement in handling sensitive situations and knowing when to escalate issues for resolution. Ability to work in a collaborative team environment while being able to problem solve independently.
- Flexibility and change management skills.
- Organizational and time-management skills. Ability to focus in spite of many different duties and frequent interruptions.
- Demonstrated analytical skills.
DECISION MAKING:
- Makes sound judgments and delivers timely decisions after analyzing and evaluating various courses of action. Is able to judge a range of differing options, evaluate consequences and make timely decisions.
- Determines compliance related to various legislative requirements (such as taxable benefits, collective agreements, and third party remittances) with associated audits and appropriate documentation.
- Determines which issues to escalate to a senior member of the team. Makes recommendations and/or provides background information to assist in decision making.
- Prioritizes workload to meet deadlines and provide timely responses to clients.
- Provides pay-related advice that contributes directly to the success of the group.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.
