WHO WE ARE
q̓ic̓əy̓… land of the moss
We are traditional hənq̓əmínəm̓-speaking people with a strong and growing community of 614 members, most of whom live in our traditional territory. At its center is sq̓ə́yc̓əyaʔɬ x̌acaʔ (the lake of the Katzie), now Pitt Lake, extending to present-day Pitt Meadows, Maple Ridge, Surrey, Langley, and Delta. We trace our origins to our Ancestor θéləctən, placed in q̓ic̓əy̓ by Swaneset, who shaped the land and waters. Despite the impacts of residential schools and colonial policies, we continue to celebrate and practice the knowledge and traditions of our Ancestors.
THE EARLY YEARS CENTRE
Our Early Years Centre supports our community by offering quality daycare, pre-school, before and after school care, and Headstart programs. These services ensure that our children receive excellent early education and care, helping to preserve and strengthen our traditions and knowledge while supporting the needs of our growing community.
SUMMARY OF THE ROLE
The Office Manager collaborates closely with the Executive Director and Manager to ensure the overall office administration of the Katzie Early Years Centre and its programs run smoothly. The Office Manager plays a crucial role in overseeing various administrative functions, including managing subsidies, accounting and bookkeeping tasks, as well as human resources responsibilities.
- Hours: Monday through Friday
- Location: 19700 B Salish Rd. Pitt Meadows, BC
- Hybrid: 2 – 3 days per week, in office, 2 – 3 days per week from home-based office
- Status: Full time permanent, 37.5 hours per week
- Salary: $29.00 - $36.00 per hour
- Other: Generous Extended Benefits Package after 90 days of employment, matched RSP, 2 weeks’ vacation, plus paid time off during the Christmas Season
WHAT YOU WILL DO
Accounting:
- Manage and track childcare subsidies.
- Process accounts payable and receivable.
- Assist with budget development and management.
- Track expenses and code financial transactions.
- Complete full-cycle payroll for 18+ employees.
- Perform monthly reconciliations and other banking duties.
Human Resources:
- Review timesheets for accuracy.
- Manage vacation accruals and monitor overtime reports.
- Maintain compliant, accurate, and accessible employee records.
- Assist with onboarding and offboarding.
- Administer the benefits program.
Administrative Duties:
- Office management: record-keeping, minute-taking, troubleshooting office equipment, ordering supplies.
- Support Executive Director: attend meetings, record and distribute minutes, provide administrative support.
- Complete special projects, event planning, and meeting coordination.
- Cover reception duties as needed.
Communication and Relationship Building:
- Build and maintain positive relationships with families, stakeholders, and vendors.
- Maintain confidentiality and professional ethics.
- Forge strong relationships with vendors and suppliers.
SKILLS YOU BRING
- Exceptional communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and accounting programs.
- Ability to manage data and sensitive information.
- Relationship-building skills, particularly with Indigenous communities.
- Professionalism and confidentiality.
- Flexibility, adaptability, and multitasking.
- Sound judgment and decision-making skills.
- Independence and initiative within a team environment.
- Respect for Indigenous culture and protocols.
EDUCATION AND EXPERIENCE
- 2-3 years of administrative support and bookkeeping experience.
- Post-secondary education in Office/Business Administration or Human Resources.
- Experience with diverse cultural backgrounds.
- First Aid/CPR-C certification is an asset.
- Experience working with Indigenous organizations in preferred.
OTHER
- Valid driver’s license, business insurance, personal vehicle, and ability to travel.
- Ability to work outside standard working hours (8:30 – 4:30 Mon through Fri) when needed.
- Satisfactory Criminal Record Check (vulnerable sector).
TO EXPRESS INTEREST
If you are aligned with our values and are committed to supporting our community, please submit your resume and cover letter to careers.jouta@mnp.ca with the position title in the subject line by Friday August 2, 2024 at 5:00 PST.
We encourage applicants to submit applications as soon as possible, as applicants will be reviewed on an ongoing basis. We thank all applicants for their interest; only those selected for an interview will be contacted.
Persons of Indigenous ancestry will be given preference. s16(1) CHRA.
Job Types: Full-time, Permanent
Pay: $29.00-$36.00 per hour
Expected hours: 37.5 per week
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Work from home
Flexible Language Requirement:
Schedule:
- Day shift
- Monday to Friday
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- Bookkeeping: 2 years (preferred)
- Office management: 2 years (required)
- Administrative: 2 years (required)
- Human resources: 2 years (preferred)
- Daycare: 1 year (preferred)
Location:
- Pitt Meadows, BC V3Y 2W3 (preferred)
Work Location: In person
Application deadline: 2024-08-02
