- Process U.S. and Canadian payables including corporate, construction, and property management payables.
- Scan and upload invoices received by physical mail as necessary for data entry.
- Review accuracy of invoice data and records and ensure that invoices are properly coded during data entry by third parties.
- Follow up with approvers and authorizers as necessary to ensure late payments due to late approvals are kept to a minimum.
- Commit invoices to payment once approved as per payment terms and dates.
- For vendors that get paid by cheque, print cheques for approved payments and prepare envelopes to be mailed.
- Reissue cheques after confirming with the appropriate accountants that original cheques have not been cashed and are voided.
- Contact new and/or existing vendors being set up for ACT/EFT payments to confirm vendor details and banking information.
- File signed CHK/ACH/EFT agreements in the appropriate folders for processing.
- For construction or tenant improvement invoices, reconcile progress billings to contracts while reviewing data entry completed by third parties.
- Monitor the Accounts Payable email inbox and/or take phone calls for employee and vendor inquiries. Liaise with the appropriate departments to triage and resolve queries promptly and efficiently.
- Process utilities payments (weekly basis), month-end payables (monthly basis), GST payments (monthly and quarterly basis), property taxes (semi-annual basis), 1099 and T5018 reports (annual basis).
- Process any off-cycle, urgent payments as deemed necessary.
Preference will be given to candidates with real estate AP experience and candidates proficient in using Yardi as an accounting software.
Job Types: Full-time, Permanent
Pay: $40,000.00-$55,000.00 per year
Benefits:
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Supplemental pay types:
Work Location: In person
Expected start date: 2024-07-22
