Accounts Payable Administrator
South Vancouver
1.5 Month Contract
Starting Immediatley
$25.00 per hour
Hays Specialist Recruitment has partnered with a Large Manufacturing organization based in the Richmond, BC. We are seeking an AP Administrator to join their team for a 1.5-month contract with potential to extend. This position offers full time hours, Monday-Friday, and fully in office
Your responsibilities:
You will be supporting the Construction team with AP duties such as:
- Answering inquiries from suppliers and subcontractors regarding payment status.
- Preparing holdback documents; tracking holdback timelines.
- Matching invoices to purchase orders by using the Procore program and reviewing invoices to trade agreements and price lists, as required; checking for errors.
- Monitoring and reviewing subcontracts for billing requirements
- Working with construction manager/construction coordinators of cost coding and PO matching.
- Preparing expense forms and code for reimbursement.
- Monitoring and coordinating credit card purchases and receipts from staff.
- Monitor job costs and ensure they are coded and within budget.
- Managing the AP email: printing cost code and attaching backup for any delivery slips or work orders.
- Working with Construction manager to review invoices and submit with accounting.
- Reviewing statements for outstanding invoices and following up as required.
- Using SAGE to track submitted vs processed invoices.
- Working with the Accounting team on job costs and reporting.
- Preparing back charge forms based on invoice reviews.
- Following up with vendors for invoice revisions.
- Responding to vendor queries about payment/ outstanding invoices.
- Reviewing job cost reports and preparing contingency transfers.
- Using Procore to log and track invoices against PO’s.
- Using Procore to log and track progress draws against subcontracts as set up.
- Credit card summaries – tracking receipts and cost coding.
What you need to succeed:
- 2+ years working within AP and handing invoices
- Mid to Senior level with MS Excel
- Strong understanding of the billing cycle and how to track invoices and payment;
- Proficiency in Sage is an asset;
- Experience in gathering data, compiling information and strong communication skills, and ability to work in a fast paced complex environment
What’s in it for you:
The opportunity to work with a reputable company, with operations throughout BC. You will get paid a hourly rate is $25.00.