In the role of Accounts Payable Specialist, you will be responsible for electronic payments; paperless processes, as we continue to evolve and grow; and continuous improvement. As an Accounts Payable Specialist, you will play a crucial role in ensuring accurate and timely processing of invoices, maintaining records, and resolving billing discrepancies. The Accounts Payable Specialist will need to have a strong attention to detail, excellent numerical skills, and the ability to thrive in a fast paced environment.
Job Requirements
- Maintain up-to-date records of invoices and vendor information in the AP module.
- Verify the accuracy of invoice and promptly resolve any discrepancies or errors before issuing payments.
- Manage the accounts payable process, including matching invoices with PO's, enter invoice on Sage, and check documentation.
- Perform regular reconciliations of accounts payable transactions to ensure accuracy and completeness.
- Respond to vendor inquiries regarding payment status, invoice issues, or payment options in a professional and timely manner.
- Process expense reimbursements accurately and in a timely manner.
- Support the development and implementation of accounts payable policies, procedures, and regulations to ensure compliance and optimize efficiency.
- Collaborate with internal teams, such as Parts, Dispatch, Project Mangers, to gather necessary information for payment processing.
- Implement changes and process enhancements to streamline workflows, reduce errors, and improve overall efficiency.
- Assist in month-end and year-end closing activities.
- Proactively identify opportunities for process improvement and contribute to the development and implementation of improvement initiatives.
The Ideal Accounts Payable Specialist Will Have
- 2 Years of experience as an Accounts Payable Clerk or in a similar role.
- Strong computer skills, including Microsoft Office, and ability to quickly learn new software.
- Strong problem-solving skills with excellent attention to detail.
- Highly organized, with an ability to manage multiple tasks, set priorities, and meet deadlines.
- Knowledge of basic accounting principles.
- Effective communication skills to interact with customers and internal team members.
Nice To Have
- Experience with paperless environment.
N.B. You may be assigned additional and/or different duties to meet the Company's business requirements.