At Power Pros, we see an energetic group of people bring their passions and experiences to their work every day. Our success reflects each individual's contribution on our team, their attention to quality, customer satisfaction and the long-lasting relationships we have with our clients.
Power Pros has been at the forefront of the EV charging industry for over a decade, excelling in consulting, design, construction management, installation, and maintenance. As a key player in advancing electric vehicles throughout Canada, we collaborate with industry leaders including utilities, developers, large fleets, property management firms, engineering firms, manufacturers, and network providers.
We are looking for a Full-time Administrator to join our EV Department. We are seeking an individual who is looking to bring their experience and skills to our team, have opportunities to grow within the company, and add to our reputation of quality and customer service excellence. We are looking for someone who lives in the Lower Mainland in B.C. and can work in person at our head office in Abbotsford.
The Position
- EV Department Administrator
- Full time, with 40 hours a week
- 8:00 – 4:00 Monday to Friday
- Office located in Abbotsford, BC
Job Responsibilities:
- Supporting managers, coordinators, or other senior members of the department in coordinating, performing, and following up on activities and operations within the department.
- Getting approvals and placing orders when necessary to meet department needs.
- Coordinating logistics for pick up and drop off of supplies, materials, signs, tools, gear etc. for the department employees.
- Manage agendas, travel arrangements, book flights, handle travel logistics etc. for Managers or other senior members of the department.
- Manage department phone calls and correspondence (departmental email accounts, individual email account, letters, packages etc.).
- Support department VISA procedures.
- Review and submit timesheets to Finance for department field employees as needed.
- Submit timely reports and prepare presentations and proposals as assigned.
- Process requests from the department employees and escalate requests as needed.
- Answer and direct phone calls and inquiries from external stakeholders.
- Maintain department efficiency by coordinating with IT if support is needed for Managers or other senior members of the department in equipment, technology, licenses, and software.
- Liaise with management in other departments, e.g. Finance, HR to help meet the needs of the department.
- Prepare and send invoices, maintain client databases, and track accounts.
- Prepare, organize, and store information in paper and digital form.
- Assist with coordinating professional development, training sessions, workshops, and seminars for department employees
- Assist Project Managers with administrative tasks related to project planning, scheduling, and financial coordination.
- Apply for permits, schedule inspections, and organize documentation for project close out
- Manage documentation in Project Management software related to invoices, photos, contracts, costs, budgets, change orders, subcontractor agreements, permits, drawings, business licenses, PO’s, and specifications.
- Maintain and update digital records as assigned.
- Coordinate meetings, prepare agendas, and document meeting minutes. Once the meeting minutes are approved, email the meeting minutes to attendees.
- Secure bookings for trade shows, and prepare materials, swag, etc.
- Perform all other tasks and responsibilities needed by the department.
Requirements:
- Proficiency in Microsoft 365
- Hands on experience with phone and office equipment
- Experience in Accounts Payable and Accounts Receivable
- Experience in Sage 300, QuickBooks, ProCore, and Monday are an asset
- Diploma or certificate in office or business administration is an asset
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Cooperative and willing to assist others in the company and work in a team environment
- Familiarity with Accounting software (Sage 300, QuickBooks, etc.)
- Typing speed of 50 wpm minimum
- Excellent knowledge of office management, dispatching, and/or other construction software (ERP, Procore, Monday, Asana, Jira, etc.).
- Knowledge of office policies and procedures.
- Ability to adapt as tasks may change from day to day
Job Types: Full-time, Permanent
Pay: $25.00-$27.00 per hour
Expected hours: 40 per week
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Abbotsford, BC: reliably commute or plan to relocate before starting work (required)
Work Location: In person
