JOB INFORMATION
Requisition ID: 10210
Number of Vacancies: 1
Department: Vehicle Programs (20000049) - Vehicle Renewal Programs (30000396)
Salary Information: $65,665.60 - $82,027.40
Pay Scale Group: 6SA
Employment Type: Temporary until Dec 31, 2026
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: October 11, 2024
Last Day to Apply: October 17, 2024
Reports to: Senior Project Manager
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
Looking for a new and exciting job opportunity? We are looking for a Project Administrative Secretary on a temporary basis to join our team!
- You will be responsible to provide direct administrative support to the Senior Project Manager and/or Project Manager, as well as administrative support to the Project team.
- You will plan and coordinate the daily activities of the department/section.
- You will prepare and/or assist in the preparation of documents, presentations, and reports for use by the department/section, and distribute to the appropriate parties in accordance with established standards.
- You will also prepare and/or assist with the preparation of general and confidential correspondence and communication materials on behalf of the department/section, review and edit for accuracy, grammar, format, etc., and distribute as required.
- You will monitor and track information/data/records, following up, and updating as required.
- You will prepare and maintain complete and current project files using the designated document control system (i.e. SharePoint, Project Online and other ACCESS database systems).
- You will retrieve and compile correspondence and/or data relating to specific projects/issues for use by the Project Manager and other senior personnel.
- You will provide instruction and guidance as required, coordinate training for department/section staff and assist as required.
- You will participate and assist with special projects and activities as directed.
- Communicate in a variety of mediums
- Maintain documentation and historical records
- Plan and organize activities / projects to meet section and organizational goals
- Use office technology, software and applications
- Understand and apply administrative policies, processes, and procedures
- Your education will consist of a completed post-secondary college diploma or university degree in a related discipline, or have a combination of education, training and experience deemed to be equivalent.
- Your application will reveal sound knowledge of administrative concepts and practices.
- Your application will reveal proficiency in the use of current computer software packages applicable to work performed, including, word processing, spreadsheets, graphic presentations, databases etc. (i.e., MS Office, SharePoint).
- Your application will reveal being detail oriented and possess well-developed organizational and interpersonal skills.
- You must have effective oral and written communications skills to exchange and verify information.
- Your application will also reveal abilities to work in a team environment, and to oversee and co-ordinate work of others when assigned.
- Your application must reveal capabilities of producing high volume, quality work, meet required deadlines and have the ability to handle several responsibilities, under minimal supervision, in a dynamic demanding environment.
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
- One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more. Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
