Work Location: Hybrid (3 days in office), Full Time
Position Type: 12-Month Contract (potential for extension or permanency)
Location: Downtown Toronto, Ontario
Compensation Range: $35-$37/Hour
We are seeking a dedicated and professional Executive Assistant to provide comprehensive administrative support for two Executives in the downtown Toronto area!
Key Responsibilities
Executive Support:
Manage and maintain Executive’s calendar, scheduling meetings, conferences, and teleconferences, and anticipating necessary arrangements. Work as a gatekeeper, ensuring effective communication between the Executives, team members, and external contacts, while maintaining professionalism.
Meeting Management:
Organize management meetings. Prepare materials, presentations, and transcribe/distribute meeting minutes. Ensure follow-up on key actions.
Correspondence Handling:
Handle written communication, including emails. Screen and route requests, draft correspondence in both official languages, and assist with translations when necessary.
Travel Coordination:
Assist in arranging domestic and international travel.
Budget and Accounting Support:
Prepare and verify expense reports, maintain departmental budget files, and ensure invoices are processed in a timely manner. Assist with creating budget-related documentation.
Qualifications:
- Diploma in Office Administration, Secretarial Studies, or related field.
- 3-5+ years of experience as an Executive or Administrative Assistant.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Exceptional organizational and time management skills, with the ability to prioritize effectively.
- Strong interpersonal skills, with an ability to handle sensitive situations with tact and professionalism.
- High level of autonomy, flexibility, and ability to handle high-pressure situations.
- Attention to detail, discretion, and proactive problem-solving abilities.
All interested applicants who meet the qualifications listed above are invited to submit a resume
The indicated pay range for this position is a good-faith estimate based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Additionally, it is emphasized that the pay band mentioned herein is the one established by the client company. Factors that may be used when making an offer may include a candidate’s skills, experience and geographic location, the expected quality and quantity of work. Most candidates will start at the bottom half of the pay range, with the upper end reserved for candidates with extensive experience and skills and who live in geographic markets commanding a higher starting pay. An employee’s pay history will not be a contributing factor where prohibited by local law.
This information is subject to change and serves as a general guideline for compensation discussions. Actual offers may vary based on specific circumstances and company policies.
