About the Role
Reporting to Manager, Payroll & Shared Services, the Payroll & Shared Services Coordinator is responsible for the full-cycle payroll processing for hourly employees, while providing administrative support to the Shared Services team. In this role, you’ll be responsible for managing multiple projects simultaneously while meeting tight deadlines. The ideal candidate is detail-oriented, has strong analytical and excel skills, and excellent communicational skills, both written and verbal. We are looking for someone who thrives in an environment that is constantly evolving and enjoys improving existing processes for greater efficiency. This is a hybrid position, with expectation of 3 days in the Toronto office.
Responsibilities:
Payroll:
- Accurate and timely processing of bi-weekly and semi-monthly payroll for hourly employees across North America, as well as off cycles as necessary, while ensuring compliance with state tax requirements.
- Update and maintain the payroll system such as entering new hire information, terminations, address changes, updating tax withholdings, and pay adjustments.
- Prepare payroll payout file by calculating overtime pay based on the employee’s jurisdiction for finance.
- Assist with year-end reconciliation and annual preparation of W-2s.
- Responsible for employee onboarding and offboarding process.
- Respond to US state unemployment claims and employment verifications within the deadlines.
- Serve as back up support for payroll processing, year-end reconciliation and annual preparation of 1099s for independent contractors in North America.
Shared Services Operations:
- Assist with corporate licensing.
- Assist with incoming background check requests for candidates and backcheck providers.
- Assist with equipment logistics for adjusters across North America for primarily Canadian Clients (Allstate, Co-operators, Economical, SGI, Gore, TD) and remote team members.
Qualifications
- 1-2 years of hands-on experience in processing payroll from beginning to end.
- PCP designation or working towards is preferred.
- Completion of a post-secondary program in business administration, accounting, or similar.
- Experience with using ADP, Ceridian and Paycor is preferred.
- Intermediate experience using MS excel (formulas, filter, sort, formatting, vlookup) is crucial to this role.
- Ability to exercise a high level of discretion with confidential information.
- Flexibility to work extra hours and in office during peak periods.
