Job Summary
Our Public Sector client is looking for a Payroll Administrator to prepare bi-weekly payroll in an accurate, efficient and timely manner and assist in answering employee enquiries/complaints with respect to Payroll.
Job Requirements:
- Processes the corporate bi-weekly payroll in accordance with payroll, human resources policies, Collective Agreements and Federal and Provincial regulations.
- Maintains employee electronic and corporate files in compliance with legislation requirements.
- Verifies and audits time and labour data, analyses payroll data requests ensuring privacy protocols are adhered to.
- Conducts initial investigation of payroll discrepancies to support Payroll Analysts in determining potential cause and resolution.
- Responds to employee inquiries, third party organizations and internal departments relating to employee’s pay and prepares related documents.
- Analyzes and verifies Human Resources employee data and updates payroll related data to corporate payroll/human resources system.
- Actions all employee payments, documentation and legislated deductions including but not limited to Tax changes/exemptions, Family Responsibility Orders, Provincial Court Orders, Record of Employment Requests, employee grievances and Pension Plan requirements.
- Monitors and makes adjustment for employee eligible time off plans and various top-up programs (Maternity, Parental, WSIB) and ensure payments are in compliance with Collective Agreement and Human Resources policies.
- Maintains corporate payroll electronic and/or hard copy files and prepares payroll remittances for payments including statutory deductions, garnishments, family support, union dues and other voluntary payments.
- Validates time and labour data from Time Keepings Systems to ensure adherence to employee conditions of employment, Collective Agreements and Human Resources Policies. Audits time entry amendments received to ensure accuracy prior to payment. Liaises with timekeepers, supervisory and management staff to receive approvals make corrections as required.
- Responds to inquiries and researches root cause of inaccurate payments. Communicates with Human Resources, supervisory and management staff to rectify data inaccuracies to ensure employees are paid correctly.
- Communicates with employees to answer questions relate to Collective Agreement and Human Resources Policies as it relates to payroll payments.
- Responds to various external organizations to answer and provide information related to legislated employee data (Statutory Deductions, Pension Plans, WSIB, Service Canada, Provincial Court Orders, Family Responsibility Orders, Ministry of Finance)
- Communicates with Human Resources staff on a regular basis to provide payroll related information, reports and clarification for employees as needed.
- Administer the pension plan in terms of pension Buyback calculations, Pension elimination period calculations, and Broken Service Calculations
Skills and Qualifications needed
- Completion of high school education, holds a Certificate in Business or Accounting and holds an active Payroll Compliance Practitioner certificate (PCP) from the Canadian Payroll Association is mandatory.
- Three years experience in processing a computerized payroll of unionized and salaried employees
- Good working knowledge with payroll manuals.
- Ability to interpret corporate policies and collective agreement(s).
- Good knowledge of spreadsheet and word processing applications.
- Good organization skills.
* Experience in working on ORACLE HCM system. Candidates will be tested
- Good oral and written communications skills
Job Type: Fixed term contract
Contract length: 6 months
Expected hours: 36.5 per week
Flexible language requirement:
Application question(s):
- Do you have an active payroll compliance practitioner certificate (PCP) from Canadian Payroll Association?
- How many years of experience you have experience of working on Oracle HCM Payroll System?
- Do you have experience of processing payroll of unionized and salaried employees?
Experience:
- Payroll: 3 years (preferred)
Licence/Certification:
- PCP Certification (required)
Work Location: Hybrid remote in Toronto, ON M5J 2W3
Application deadline: 2025-01-09
Expected start date: 2025-01-20
