Payroll/HR Specialist
Our client JTS Mechanical Systems Inc. is looking for a Payroll/HR Specialist to join them at their Guelph office. JTS Mechanical does maintenance, repairs, troubleshooting and installation of all commercial and industrial Heating, Ventilating, Air Conditioning, Plumbing, PLC & Refrigeration systems. They are dedicated to bringing their clients the highest quality service and the friendliest technicians in the business.
This role, reporting to the HR Manager, requires the successful new candidate to process bi-weekly payroll and complete all facets of payroll duties. The ideal candidate will bring strong organizational skills and a great attitude to our current team dynamic. With experience using payroll systems such as QuickBooks or NetSuite.
This role is full time, in-office, 8:00am to 5:00pm, Monday to Friday.
Responsibilities
- Process bi-weekly payroll for salary and hourly employees (up to 100 employees), ensuring accuracy, timeliness, and compliance with applicable federal and provincial regulations
- Complete all year end reconciliations related to payroll
- Process payroll adjustments, including vacation pay, sick leave, overtime and bonuses
- Address and resolve payroll discrepancies efficiently
- Prepare and submit statutory remittances, including income tax, EI, CPP, and other requirements.
- Complete ROE’s and T4’s
- Reconcile payroll accounts monthly
- Respond to employee inquiries regarding payroll matters
- Administer employee benefits programs, including health and dental, life insurance, and retirement savings
- Support employees with benefits enrollment, claims and inquiries
- Maintain accurate payroll and benefits records to ensure compliance with company policies and regulatory standards
- HR Support by collaboration with onboarding, offboarding, payroll setup, and benefits enrollment.
- Provide administrative support as needed to enhance team operations.
- Support the HR manager with activities including but not limited to recruitment, health and safety, and front-line HR matters.
Requirements
- 2-3 years minimum processing payroll.
- A post-secondary degree or diploma in Business Administration, Human Resources, a related field or relevant working experience.
- Experience in using accounting software such as QuickBooks or NetSuite an asset
- Strong understanding of Canadian payroll legislation.
- Payroll Compliance Practitioner (PCP) certification is preferred.
- Interested in growing in HR – working towards or having CHRP considered an asset.
- Strong experience with Microsoft (Excel, Word and Outlook).
- Strong attention to detail and problem-solving skills.
- Knowledge of Mechanical Systems industry an asset.
- Ability to maintain confidentiality of sensitive information.
- Must be able to work in-office 8:00am to 5:00pm, Monday to Friday
Note: No Public Transit available, must have reliable transportation.
Company Benefits include:
- Employer Paid Medical Benefits – Medical, Dental, Life, AD&D, Vision and Prescription.
- Employer Contributed RRSP (employee contributions not required)
- Professional development opportunities
- Great team environment
- Growing and successful company to be apart of
If you are a dedicated individual with a strong background in payroll processing and enjoy working in a fast-paced environment, we would love to hear from you.
We are committed to maintaining a barrier free workplace where all employees can contribute to their fullest potential. We welcome applications from women and men including members of visible minorities, aboriginal peoples and persons with disabilities.
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